Airtable
A relational database and app builder that teams use for project tracking, with a free plan and per-editor pricing on paid plans.
- Free plan
- Per-seat pricing
- Cloud
- AI features
- Vendor-sourced
What is Airtable?
Airtable is a cloud platform that combines a spreadsheet-style relational database with views, interfaces, automations and AI, used to build custom project, content, operations and CRM-style apps without code.
- Best forTeams that want custom trackers and workflows over linked data
- Team size fitSmall teams, Mid-size teams, Large enterprises
- PricingFree plan available; Team $20 and Business $45 per user per month billed annually; Enterprise Scale is custom. Free plan available.
- Main limitationRecords per base are the most common upgrade trigger: guides report a 50,000 record ceiling on Team, which a busy CRM-style base can reach well before the team grows.
- Alternativesmonday.com, ClickUp, Smartsheet, Notion
Airtable overview: who it is for and what it does.
Airtable stores work in bases made of linked tables, then lets teams look at the same records as grids, kanban boards, calendars, galleries and, on paid plans, Gantt or timeline views. That flexibility is why it is used as a project management tool, a lightweight CRM, a content calendar or an inventory tracker, rather than only as a task list.
Airtable charges per seat, but only for people who can edit. Its own pricing page says users with edit permission on at least one base are billed, while read-only collaborators, form submissions and shared links are free on Team and Business. The Free plan has no per-user charge, and Airtable's platform pages also promote AI agents, portals for outside guests and apps built on very large data sets.
The main buying trap is usage rather than seats. Independent guides report limits on records per base, automation runs, attachment storage and interfaces that rise by plan, and a fast-growing base can force an upgrade before headcount does. Airtable states that it never removes data when limits are hit, but you cannot add more records or attachments until you upgrade.
Scope: This profile covers Airtable's core platform (bases, interfaces, automations, AI). Airtable also sells enterprise services and custom plans that are quoted separately.
Main problem it solves
Lets teams model their own workflows as linked data and interfaces instead of forcing them into a fixed task-list or CRM template.
Typical customer segment
Small teams on the Free and Team plans, departments and operations teams on Business, and large organisations that need governance and scale on Enterprise Scale.
Target users
- Operations, marketing and product teams that outgrew spreadsheets
- Agencies and project teams that want custom trackers, content calendars and client portals
- Organisations that want to build internal apps without a development team
Primary use cases
- Project and portfolio tracking
- Content and campaign calendars
- Lightweight CRM and pipeline tracking
- Inventory and asset tracking
- Intake forms and approval workflows
- Internal apps and interfaces
What makes it distinct
- A relational database model with several views over the same records.
- Per-editor billing, so viewers, form submitters and shared-link visitors do not need paid seats.
- Interfaces, automations and AI agents in the same platform as the data.
Airtable features explained.
Data and views
- Bases with linked records
- Tables can be linked to each other so one record (a client, a product, a project) appears consistently across views. Airtable describes this as relational databases that connect data from apps, workflows and tools.
- Multiple views
- Grid, kanban, calendar and gallery views are core. Independent guides report that Gantt and timeline views arrive on the Team plan.
- Interfaces
- Custom interfaces are built from the data in a base. Third-party guides report 1 interface on Free, up to 3 on Team and unlimited on Business and above.
- Forms and shared links
- Form submissions and share links are free of seat charges on Team and Business, according to Airtable.
Automation and AI
- Automations
- Rule-based automations run on a monthly allowance. Independent guides report roughly 100 runs on Free, 25,000 on Team and 100,000 on Business.
- Airtable AI
- Airtable states that AI is embedded throughout workflows, and third-party guides report AI credits per editor that increase on higher plans.
- AI agents and app building
- Airtable's pricing and platform pages promote AI app building and AI agents inside apps. Treat availability by plan as something to confirm with Airtable.
Scale, governance and sharing
- Record and storage limits
- Reported limits are about 1,000 records per base on Free, 50,000 on Team, 125,000 on Business and up to 500,000 on Enterprise Scale.
- Admin and security controls
- Business is reported to add an admin panel and SAML single sign-on, with additional governance on Enterprise Scale.
- Portals and large data sets
- Airtable promotes portals for outside guest collaboration and an option for building on data sets of up to 100 million records.
Airtable pricing and plans.
Prices from a vendor-published source. Checked 17 Oct 2026 against Airtable · Automation Atlas · Tinycommand · eesel AI.
Pricing model
Per seat per month by plan, billed for users with edit permission. Annual billing is cheaper than monthly. Read-only collaborators, form submitters and share-link visitors are not charged on Team or Business.
Free plan
Yes
Free trial
Not documented Airtable has a Free plan rather than a time-limited trial. A trial of paid plans was not confirmed in the sources reviewed.
Airtable plans and prices (USD)
Free
$0
n/a
Independent guides report up to 5 editors, about 1,000 records per base and limited automation runs.
Team
$20 per user per month billed annually; about $24 billed monthly
Annual or monthly
Reported 50,000 records per base, 25,000 automation runs a month, Gantt and timeline views and sync integrations.
Business
$45 per user per month billed annually; about $54 billed monthly
Annual or monthly
Reported 125,000 records per base, 100,000 automation runs, admin panel and SAML SSO. Can be bought online or through sales.
Enterprise Scale
Custom pricing
Contact sales
Sales-led, with invoicing by PO, ACH, wire or check. Reported up to 500,000 records per base.
The Free, Team and Business prices and the per-editor billing rules come from Airtable's own pricing page. Monthly-billing prices, record counts, automation allowances and AI credit figures come from independent guides and should be confirmed with Airtable. Third-party estimates of Enterprise Scale pricing vary and none is recorded.
Prices change. Confirm current plans and terms on the vendor's site before you decide.
Visit official website (external) ↗See alternativesAirtable integrations, API and platforms.
Important integrations
- Slack
- Google Drive
- Salesforce
- Jira
- Zendesk
- Claude (data connection promoted on Airtable's pricing page)
- Custom extensions and scripting
Supported platforms
- Web
- iOS
- Android
- Desktop app
API
Airtable lists a web API, custom extensions and scripting in its developer documentation. API call limits are capped by plan, per Airtable's pricing page.
Data import and export
Not reviewed for this profile.
Integration names come from Airtable's own navigation. Sync integrations are reported on Team and above; confirm which connectors your plan allows.
Balanced and sourced.
Each point cites a source. Editorial summaries are not customer reviews.
Strengths
- Billing is per editor, and Airtable states that read-only collaborators, form submissions and share links are not charged on Team or Business. [1]
- A Free plan and a $20 Team plan let small teams start without a sales conversation, and Business can be bought online. [1]
- The relational model with several views over the same data is flexible enough to replace a spreadsheet, a tracker and a simple CRM. [4]
- Limits are enforced gently: Airtable says it will never remove data when you reach record or attachment limits. [1]
- AI credits and automations are included in the plan structure rather than sold only as separate products. [2]
Limitations
- Records per base are the most common upgrade trigger: guides report a 50,000 record ceiling on Team, which a busy CRM-style base can reach well before the team grows. [2]
- Per-editor pricing can become expensive when many people need to edit, and Business costs more than double Team per seat. [3]
- Hitting record or attachment limits blocks new records until you upgrade, and automation and API limits cap activity at plan level. [1]
- It is a build-your-own platform, so it needs setup and design time that a purpose-built project tool does not. [4]
- Enterprise Scale pricing is not published and third-party estimates differ. [5]
Best for
- Teams that want custom trackers and workflows over linked data
- Operations, content and agency teams outgrowing spreadsheets
- Organisations that want read-only stakeholders and form submitters without paid seats
May be less suited to
- Teams that only need simple task lists and a ready-made project template
- Very large data sets on a tight budget without checking the record limits
- Buyers who need a fixed price published for the top plan
Alternatives to Airtable.
monday.com
A visual work management platform built on customisable boards, with a free plan, per-seat paid plans and a…
Explore →Related productClickUp
An all-in-one work management platform with unlimited members on its free plan, per-member paid plans and an…
Explore →Related productSmartsheet
An enterprise work management platform with a spreadsheet-style interface, Gantt and dashboards, Pro and…
Explore →Related productNotion
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Explore →Airtable compared with similar project management software.
Summaries come from each profile. This is a side-by-side aid, not a ranking.
| Product | Pricing model | Free plan | Views | Automation | AI features |
|---|---|---|---|---|---|
| Airtable | Per editor per month; viewers and form submitters free | Yes (reported up to 5 editors) | Grid, kanban, calendar, gallery; Gantt and timeline from Team (reported) | Automations with monthly run allowances by plan | AI credits per editor, AI agents and app building |
| Asana | Per user per month by plan | Yes (Personal) | Multiple views; timeline from Starter | Rules; allowances scale by plan | Asana AI with credits by tier (reported) |
| Basecamp | Per user (Plus) or flat monthly rate (Pro Unlimited) | Free personal tier, one project | To-dos, schedule and Hill Charts; no Gantt | Automatic check-ins; limited automation | None documented |
| ClickUp | Per member per month by plan; AI add-on extra | Yes (Free Forever) | Many views; some capped by uses on lower plans | Automations with plan limits | ClickUp Brain add-on (separate cost) |
| Jira | Per user per month, sliding tiers; Enterprise quoted | Yes, up to 10 users | Scrum and Kanban boards, backlog, roadmaps | Rule-run allowances by plan; unlimited on Enterprise | Rovo credits on paid plans |
| Linear | Per user; metered AI credits | Yes, capped at 250 issues | Issues, cycles, projects and roadmaps | Triage, workflows and agent automations | Triage Intelligence, MCP and AI credits |
Airtable head-to-head.
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Join the discussion.
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Airtable questions and answers
What is Airtable used for?
Airtable is used to build custom databases and apps for project management, content calendars, CRM-style pipelines, inventory and operations. Teams link tables together and view the same records as grids, boards, calendars and interfaces.
Is Airtable free?
Yes. Airtable has a Free plan with no charge per user. Independent guides report limits such as up to 5 editors, about 1,000 records per base and a small monthly allowance of automation runs, so growing teams usually move to a paid plan.
How much does Airtable cost per user per month?
Airtable's own pricing page lists Team at $20 and Business at $45 per user per month billed annually. Independent guides report about $24 and $54 on monthly billing. Enterprise Scale is custom and quoted by sales.
Who counts as a paid user in Airtable?
On Team and Business, Airtable charges users who have edit permission on at least one base. Read-only collaborators, form submissions and people using share links are not charged. Charges are prorated when an editor is added part-way through a billing period.
What happens when you hit Airtable's record limit?
Airtable says you can keep using your bases and your data is never removed, but you cannot add more records or attachments until you upgrade. Automation and API usage are capped at your plan's limit.
Is Airtable good for project management?
It can be, especially when you want a custom workflow, since paid plans add Gantt and timeline views, automations and interfaces. It is less ready-made than tools such as Asana or monday.com, so expect to spend time designing your base.
What are the main alternatives to Airtable?
Common alternatives are monday.com, ClickUp, Smartsheet and Notion. Choose by whether you need a database-first tool, a ready-made project tool or a documentation-first workspace.
What integrations does Airtable support?
Documented integrations and ecosystem items include Slack, Google Drive, Salesforce, Jira, Zendesk, Claude (data connection promoted on Airtable's pricing page), Custom extensions and scripting. API details: Airtable lists a web API, custom extensions and scripting in its developer documentation. API call limits are capped by plan, per Airtable's pricing page.
What are the limitations of Airtable?
Records per base are the most common upgrade trigger: guides report a 50,000 record ceiling on Team, which a busy CRM-style base can reach well before the team grows. Per-editor pricing can become expensive when many people need to edit, and Business costs more than double Team per seat. Hitting record or attachment limits blocks new records until you upgrade, and automation and API limits cap activity at plan level.
Which platforms does Airtable run on?
Airtable is documented as available on: Web, iOS, Android, Desktop app.
When was the Airtable profile last verified?
Sources for this profile were last reviewed on 17 Oct 2026. 6 sources are listed under Sources, and prices and plans can change, so confirm with the vendor.
Where this information comes from.
- Airtable Pricing: Compare Plans, Features and Costs Airtable Official Accessed 17 Oct 2026 Source for Team ($20) and Business ($45) annual prices, per-editor billing rules, proration, payment options and what happens at usage limits. Retrieved directly.
- Airtable pricing explained (2026) Automation Atlas Third-party Accessed 17 Oct 2026
- Airtable Pricing Explained (2026): The Per-Seat Math Nobody Does Out Loud Tinycommand Third-party Accessed 17 Oct 2026
- A complete guide to Airtable pricing eesel AI Third-party Accessed 17 Oct 2026
- Airtable Pricing in 2026: Plans, Real Costs, and When to Upgrade Jet Admin Third-party Accessed 17 Oct 2026
- Airtable pricing guide Orb Third-party Accessed 17 Oct 2026
Further official pages: Airtable pricing and plans (external) · Airtable platform (external)
Team and Business prices, per-editor billing and limit behaviour were checked against Airtable's own pricing page. Record counts, automation allowances, interface limits, AI credits and monthly-billing prices come from independent guides. Capabilities were not tested.
Stack18 has not tested this product or received anything from the vendor for this profile. Editorial summaries of vendor information are not endorsements. Confirm details with the vendor before buying.
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