Notion
A connected workspace for docs, wikis and projects, with a free plan, per-member paid plans and AI bundled into higher tiers.
- Free plan
- Per-seat pricing
- Cloud
- AI features
- Independent sources
What is Notion?
Notion is a connected workspace from Notion Labs that combines documents, wikis, databases and project tracking, sold per member in Free, Plus, Business and Enterprise plans.
- Best forTeams that want a flexible wiki with a light project layer
- Team size fitSmall teams, Mid-size teams, Large enterprises
- PricingFree plan; paid plans billed per member (Plus, Business) with AI bundled from Business. Free plan available.
- Main limitationEvery editor is a billed member, so seat counts can grow quickly.
- AlternativesConfluence, Slack
Notion overview: who it is for and what it does.
Notion brings documents, wikis, databases and lightweight project management into one workspace. Independent pricing guides describe four plans: Free, Plus, Business and Enterprise, billed per member, with guests free and annual billing lowering the per-seat cost.
AI is a major part of the 2026 plan structure. Several sources, one citing Notion's own comparison table, report that full Notion AI, including Notion Agent, AI Meeting Notes and Enterprise Search in beta, is bundled into Business and Enterprise, while Free and Plus offer only a limited trial. Older guides describe AI as a separate add-on, so the bundling has changed and buyers should check the current page.
Notion suits teams that want a flexible wiki with a light project layer. Business reportedly adds SAML SSO, private teamspaces and longer page history, and Enterprise adds an audit log and advanced controls. Published prices differ between guides, so this profile does not record exact figures.
Main problem it solves
Gives teams one flexible place to write documents, keep a wiki, track projects and search company knowledge, instead of using several separate tools.
Typical customer segment
Individuals and small teams on Free and Plus, multi-team organisations on Business, and large organisations on Enterprise.
Target users
- Individuals and small teams that want a flexible wiki and docs
- Teams that want a light project layer inside their knowledge base
- Organisations that want AI search and agents over workspace content
Primary use cases
- Team wikis and knowledge bases
- Documents and meeting notes
- Lightweight project and task databases
- AI search across workspace content
- Company handbooks and onboarding
What makes it distinct
- Docs, wiki and databases in one flexible workspace.
- Guests are free, so outside collaborators do not add seat cost.
- AI features such as Notion Agent bundled into Business and Enterprise.
Notion features explained.
Workspace and content
- Docs, wikis and databases
- The core of the product, available on every plan, with a flexible page and database model.
- Free guests
- Guests are free according to independent guides, and Plus lifts guest and history caps versus Free.
- Private teamspaces
- Reported as a Business feature for separating team content.
AI
- Notion Agent
- Listed as a full feature on Business and Enterprise and a limited trial on Free and Plus.
- AI Meeting Notes
- Listed in the same way, in beta in some sources.
- Enterprise Search
- Searches across workspace content, reported in beta on Business and Enterprise.
Security and administration
- SAML SSO
- Reported as a Business feature.
- Page history
- Reported as 90 days on Business and unlimited on higher tiers.
- Audit log and advanced controls
- Reported as Enterprise features, with stronger data controls.
Notion pricing and plans.
Structure only; figures not recorded. Checked 15 Oct 2026 against Coworker · Gend · TinyCommand · Costbench.
Pricing model
Per member per month by plan (Free, Plus, Business, Enterprise). Guests are free and annual billing lowers the per-seat cost.
Free plan
Yes
Free trial
Not documented
Notion plans and prices (USD)
Free
$0
n/a
Limited Notion AI trial.
Plus
Price not recorded
Per member per month
Sources report $10 to $12 per member on annual billing. Limited AI trial.
Business
Price not recorded
Per member per month
Sources report $18 to $24 per member on annual billing. Full Notion AI bundled.
Enterprise
Custom
Contact sales
Audit log and stronger data controls.
No prices are recorded because independent guides disagree on Plus ($10 to $12) and Business ($18 to $24), and because Notion's AI bundling changed during 2025 and 2026. Notion's own pricing page was not reviewed directly. Confirm current prices at notion.com/pricing.
Prices change. Confirm current plans and terms on the vendor's site before you decide.
Visit official website (external) ↗See alternativesNotion integrations, API and platforms.
Important integrations
- Enterprise Search across connected content (beta)
Supported platforms
- Web
- Desktop apps
- Mobile apps
API
Not reviewed for this profile.
Data import and export
Not reviewed for this profile.
Integration and API coverage were not assessed. Check Notion's documentation.
Balanced and sourced.
Each point cites a source. Editorial summaries are not customer reviews.
Strengths
Limitations
- Every editor is a billed member, so seat counts can grow quickly. [3]
- Free and Plus include only a limited AI trial, so meaningful AI use needs Business or above. [1]
- Guides disagree on prices and on how AI is bundled, so budgeting needs a check of the current page. [4]
- Some guides note that flexible databases are lighter than purpose-built project tools for heavy operations. [3]
Best for
- Teams that want a flexible wiki with a light project layer
- Individuals and small teams starting on a free plan
- Organisations that want AI search over workspace knowledge
May be less suited to
- Teams that need heavy project operations such as resource management
- Buyers who need stable, published prices with no ambiguity about AI bundling
Alternatives to Notion.
Notion compared with similar collaboration software.
Summaries come from each profile. This is a side-by-side aid, not a ranking.
| Product | Pricing model | Free plan | Knowledge base and docs | Collaboration | AI features |
|---|---|---|---|---|---|
| Notion | Per member per month; guests free | Yes | Docs, wiki and databases | Shared workspace, free guests | Notion AI bundled from Business (reported) |
| Confluence Compare | Per user per month by plan, annual | Yes, up to 10 users | Structured pages and spaces | Team spaces, guests, Jira links | Rovo credits on paid plans (reported) |
| Microsoft Teams | Per user; standalone or bundled in Microsoft 365 | Yes, with 60-minute meetings | Via SharePoint, OneDrive and Loop | Chat, channels, meetings and calling | Copilot add-on and Copilot Chat |
| Miro | Per member; AI credits and add-ons extra | Yes, three editable boards | Visual boards, not a wiki | Infinite whiteboard with visitors and guests | Credit-based AI, AI workflows and Miro MCP |
| Slack | Per user per month by plan | Yes, with 90-day history | Searchable channel history; not a wiki | Channels, huddles, Slack Connect | Basic AI on Pro, advanced on Business+ (reported) |
Join the discussion.
No published discussions mention this product yet.
Notion questions and answers
What is Notion used for?
Notion is used for documents, wikis, knowledge bases, project and task databases, and AI search across workspace content.
Does Notion have a free plan?
Yes. Notion offers a Free plan, which includes a limited trial of Notion AI.
Is Notion AI included in paid plans?
Several 2026 sources report that full Notion AI is bundled into Business and Enterprise, while Free and Plus include a limited trial. Older guides describe AI as a separate add-on, so check Notion's current pricing page.
How much does Notion cost?
Guides disagree: Plus is reported between $10 and $12 per member per month and Business between $18 and $24 on annual billing. No price is recorded here. Confirm on notion.com/pricing.
What are the main alternatives to Notion?
Confluence is a common alternative for team documentation. See the Notion vs Confluence comparison.
What integrations does Notion support?
Documented integrations and ecosystem items include Enterprise Search across connected content (beta). API details: Not reviewed for this profile.
What are the limitations of Notion?
Every editor is a billed member, so seat counts can grow quickly. Free and Plus include only a limited AI trial, so meaningful AI use needs Business or above. Guides disagree on prices and on how AI is bundled, so budgeting needs a check of the current page.
Which platforms does Notion run on?
Notion is documented as available on: Web, Desktop apps, Mobile apps.
When was the Notion profile last verified?
Sources for this profile were last reviewed on 15 Oct 2026. 4 sources are listed under Sources, and prices and plans can change, so confirm with the vendor.
Where this information comes from.
- Notion AI Pricing in 2026: Free, Plus, Business, and What's Actually Bundled Coworker Third-party Accessed 15 Oct 2026
- Notion pricing (2026): plans, per-seat costs and FAQs Gend Third-party Accessed 15 Oct 2026
- Notion Pricing Explained (2026): Per Member, Plus the AI Line TinyCommand Third-party Accessed 15 Oct 2026
- All Notion Plans & Pricing Costbench Third-party Accessed 15 Oct 2026
Secondary-source profile. Vendor pages were not reviewed directly for this profile. Facts and prices are corroborated across independent third-party sources and may differ from the vendor's current pages. Confirm with the vendor before buying.
Plan structure and AI bundling are corroborated across independent third-party sources. Prices conflict between sources and are not recorded. Notion's own pages were not reviewed directly and capabilities were not tested.
Stack18 has not tested this product or received anything from the vendor for this profile. Editorial summaries of vendor information are not endorsements. Confirm details with the vendor before buying.
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