Google Workspace
Google's cloud productivity suite with business Gmail, Docs, Meet and Drive storage, with the Gemini AI assistant bundled into every Business plan.
- Per-seat pricing
- Cloud
- AI features
- Independent sources
- Verified 23 Oct 2026Sources are dated on this profile
- 5 sourcesLinked, typed and dated
- Independent third-party sourcesHow this profile was compiled
- Not an endorsementStack18 has not tested this product
What is Google Workspace?
Google Workspace is Google's subscription suite of business email, video meetings, document editing, shared storage and admin controls, sold per user per month. Business plans are Starter ($7), Standard ($14) and Plus ($22) on a one-year commitment, or $8.40, $16.80 and $26.40 on flexible monthly billing, with custom-priced Enterprise plans. Gemini AI has been included in all plans since January 2025.
- Best forSmall and mid-size businesses that want cloud-first email and collaboration
- Team size fitSmall teams, Mid-size teams, Large enterprises
- PricingNo free business plan. One-year commitment per user per month: Starter $7, Standard $14, Plus $22; flexible billing $8.40, $16.80 and $26.40. Enterprise is custom. Gemini AI is included.
- Main limitationBusiness plans are capped at 300 users, so larger organisations must negotiate Enterprise.
- AlternativesMicrosoft Teams, Slack, Notion, Zoom Workplace, Lark
Google Workspace overview: who it is for and what it does.
Google Workspace is used by organisations of every size as the foundation for email, calendar, documents, meetings and file storage in the cloud. Each user gets a custom-domain business email, collaborative Docs editing, Meet video conferencing and pooled cloud storage, managed from an admin console. Business Starter, Standard and Plus are limited to 300 users each, while Enterprise has no user cap and no published price.
Plans differ mainly in storage, meeting size and security. Starter ($7) gives 30 GB of pooled storage per user, Meet with up to 100 participants, 24/7 support and Gemini in Gmail and the Gemini chat app. Standard ($14) raises storage to 2 TB, Meet to 150 participants, adds electronic signatures and Gemini across Docs and Meet. Plus ($22) adds 5 TB of storage, Meet for 500 participants and eDiscovery and retention through Google Vault. Google raised Starter from $6, Standard from $12 and Plus from $18 when it bundled Gemini, which replaced separate add-ons that had cost $20 to $30 per user per month. Flexible monthly billing costs about 20 percent more than a one-year commitment, and nonprofits can receive discounts of 70 percent or more.
For buyers, the key questions are storage per user, meeting size, eDiscovery and the Gemini feature set, since Business Starter gets only limited Gemini features while Standard, Plus and Enterprise get full Gemini across the apps. Vault is a $5 per user per month add-on for Business editions and bundled into Enterprise Plus. Gemini Enterprise, the standalone AI agent and enterprise search platform, is priced separately. Teams already standardised on Microsoft Office or that need deep enterprise governance may prefer Microsoft 365, while teams that want browser-first collaboration usually choose Workspace.
Main problem it solves
Gives organisations one managed suite for business email, document collaboration, meetings and storage, with centralised administration and AI assistance.
Typical customer segment
Small businesses, growing companies, schools and enterprises that want cloud-first email and collaboration.
Target users
- Small businesses that need professional email and shared documents
- Teams that co-edit documents and spreadsheets in real time
- IT admins managing users, devices and security centrally
- Organisations that want AI assistance built into daily tools
Primary use cases
- Custom-domain business email
- Real-time document collaboration
- Video meetings and webinars
- Shared cloud storage and file sharing
- Electronic signatures and approvals
- AI drafting and summarisation with Gemini
What makes it distinct
- Gemini AI bundled into every Business plan at no extra fee
- Browser-first real-time co-editing of documents
- Pooled storage from 30 GB to 5 TB per user
- Nonprofit discounts of 70 percent or more
Google Workspace features explained.
Email, documents and meetings
- Business email with custom domain
- Every plan includes custom business email, with Gemini in Gmail from Business Starter.
- Docs, Sheets and real-time collaboration
- Browser-based documents are co-edited in real time, with Gemini in Docs on Standard and above.
- Meet video conferencing
- Meet supports 100 participants on Starter, 150 on Standard, 500 on Plus and 1,000 or more on Enterprise.
- Electronic signatures
- Standard and above include electronic signature capabilities.
Storage, search and AI
- Pooled cloud storage
- Storage is 30 GB per user on Starter, 2 TB on Standard and 5 TB on Plus, with Enterprise 5 TB or more.
- Gemini AI included
- Starter gets limited Gemini access in Gmail and the chat app, while Standard, Plus and Enterprise get full Gemini across Docs, Meet and other apps.
- Gemini Enterprise
- A separate standalone AI agent and enterprise search platform is priced separately from Workspace, with a Business edition from $21 per seat per month.
- AppSheet AI
- Workspace Enterprise bundles AppSheet AI for citizen developers to build apps, according to a licensing review.
Administration, security and compliance
- Admin console and support
- All plans include 24/7 phone and email support, with enhanced support available on Standard and above.
- eDiscovery and retention
- Business Plus adds eDiscovery and retention, using Google Vault, which is a $5 per user add-on on lower Business editions.
- Security controls
- Plus and Enterprise add advanced security and management controls, according to independent plan comparisons.
- Nonprofit and education discounts
- Nonprofits can receive discounts such as $3.50 per user for Business Standard and 70 percent or more off Enterprise.
Google Workspace pricing and plans.
Figures reported consistently by independent sources; vendor page not reviewed directly. Checked 23 Oct 2026 against Dupple · Cloudwards · TechRepublic.
Pricing model
Per user per month by edition, with a one-year commitment rate, a flexible monthly rate about 20 percent higher, a 300-user cap on Business editions and custom Enterprise pricing.
Free plan
No
Free trial
Not documented
Google Workspace plans and prices (USD)
Business Starter
$7 per user per month on a one-year commitment; $8.40 flexible monthly
Annual commitment or flexible monthly
30 GB pooled storage, Meet for 100 participants, custom email, 24/7 support and limited Gemini; up to 300 users.
Business Standard
$14 per user per month on a one-year commitment; $16.80 flexible monthly
Annual commitment or flexible monthly
2 TB storage, Meet for 150 participants, e-signatures and Gemini in all apps; up to 300 users.
Business Plus
$22 per user per month on a one-year commitment; $26.40 flexible monthly
Annual commitment or flexible monthly
5 TB storage, Meet for 500 participants, eDiscovery and retention with Vault; up to 300 users.
Enterprise
Custom pricing
Negotiated contract
No user cap; Meet for 1,000 or more participants and 5 TB or more storage; Standard and Plus tiers with advanced security and compliance.
Prices come from several independent 2026 sources (Dupple, Cloudwards, Hostraha, Lark and EmailVendorSelection) that agree on $7, $14 and $22 for annual commitment and $8.40, $16.80 and $26.40 for flexible monthly plans, and on the 300-user cap on Business editions. Google raised Starter from $6, Standard from $12 and Plus from $18 when it bundled Gemini in January 2025. Prices exclude tax and vary by country. Vault costs $5 per user per month on lower editions, and Gemini Enterprise is sold separately. Confirm current pricing on Google's site.
Prices change. Confirm current plans and terms on the vendor's site before you decide.
Visit official website (external) ↗See alternativesGoogle Workspace integrations, API and platforms.
Important integrations
- Gmail, Docs, Meet and Drive
- Gemini AI across apps
- Google Vault
- AppSheet (Enterprise)
Supported platforms
- Web
- Mobile and desktop apps (not itemised in sources)
API
API and marketplace details were not reviewed in the sources used.
Data import and export
Migration and export tooling was not separately reviewed.
Plan feature allocation is based on independent comparisons and Google plan summaries. Individual features were not tested.
Balanced and sourced.
Each point cites a source. Editorial summaries are not customer reviews.
Strengths
- Gemini AI is included in every Business plan at no separate fee, replacing $20 to $30 add-ons. [1]
- Storage scales from 30 GB to 5 TB per user and Meet from 100 to 500 participants on Business plans. [2]
- 24/7 phone and email support is included on every plan. [4]
- Nonprofits get steep discounts, such as $3.50 per user for Business Standard. [4]
- Real-time collaboration and business email are bundled with one admin console. [1]
Limitations
- Business plans are capped at 300 users, so larger organisations must negotiate Enterprise. [1]
- Business Starter has only limited Gemini features, and full Gemini starts on Standard. [5]
- Flexible monthly billing costs about 20 percent more than a one-year commitment. [1]
- Prices rose when Gemini was bundled, with Starter up from $6, Standard from $12 and Plus from $18. [3]
- Vault eDiscovery is a $5 add-on below Plus, and Enterprise pricing is not published. [5]
Best for
- Small and mid-size businesses that want cloud-first email and collaboration
- Teams that want AI built into email, documents and meetings
- Nonprofits and schools that qualify for discounts
May be less suited to
- Organisations standardised on desktop Microsoft Office workflows
- Companies above 300 users that want published pricing
Alternatives to Google Workspace.
Microsoft Teams
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Explore →Related productLark
An all-in-one collaboration suite that combines chat, email, calendar, Docs, Wiki, Base, approvals and video…
Explore →Google Workspace compared with similar collaboration software.
Summaries come from each profile. This is a side-by-side aid, not a ranking.
| Product | Pricing model | Free plan | Knowledge base and docs | Collaboration | AI features |
|---|---|---|---|---|---|
| Google Workspace | Per user by edition; annual or flexible monthly | No | Docs and Drive shared storage; no separate wiki | Email, Docs co-editing and Meet | Gemini bundled in all Business plans |
| Coda (Superhuman Docs) | Per Doc Maker; editors and viewers free | Yes | Docs, wikis and tables in one doc | Real-time docs with free editors and viewers | AI in docs; Grammarly and Go bundled from Pro (reported) |
| Confluence | Per user per month by plan, annual | Yes, up to 10 users | Structured pages and spaces | Team spaces, guests, Jira links | Rovo credits on paid plans (reported) |
| Lark | Per user by plan; free Starter | Yes (up to 20 users) | Docs, Wiki and Base included on every plan | Chat, email, meetings, approvals and OKR | Base AI trial and AI meeting summaries |
| Mattermost | Annual seat licences; quote-based | Free evaluation edition; permanent free tier not confirmed | Searchable channel history; Boards on Enterprise | Channels, threads, calls, guests and playbooks | Bring-your-own LLM agents and MCP |
| Microsoft Teams | Per user; standalone or bundled in Microsoft 365 | Yes, with 60-minute meetings | Via SharePoint, OneDrive and Loop | Chat, channels, meetings and calling | Copilot add-on and Copilot Chat |
Google Workspace head-to-head.
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Google Workspace questions and answers
What is Google Workspace?
Google Workspace is Google's subscription suite for business email, documents, video meetings, shared storage and administration, sold per user per month. It includes the Gemini AI assistant in all Business plans.
How much does Google Workspace cost?
Business Starter is $7, Standard $14 and Plus $22 per user per month on a one-year commitment. Flexible monthly billing is $8.40, $16.80 and $26.40. Enterprise pricing is custom.
Is Gemini included in Google Workspace?
Yes. Gemini has been included in all Business plans since January 2025. Starter has limited Gemini in Gmail and the chat app, while Standard, Plus and Enterprise include Gemini across Docs, Meet and other apps.
Does Google Workspace have a free plan?
There is no free business plan. Google Workspace is sold per user, and nonprofits can receive discounts such as $3.50 per user for Business Standard.
What is the difference between Business Starter, Standard and Plus?
Starter has 30 GB storage and Meet for 100 people; Standard has 2 TB, Meet for 150 and e-signatures; Plus has 5 TB, Meet for 500 and eDiscovery and retention. All three allow up to 300 users.
How many users can Google Workspace Business support?
Business Starter, Standard and Plus each support up to 300 users. Larger organisations move to Enterprise, which has no user limit and custom pricing.
Is Google Vault included in Google Workspace?
Vault is included with Business Plus and Enterprise Plus, and available as a $5 per user per month add-on for lower Business and Education editions.
What are alternatives to Google Workspace?
Common alternatives include Microsoft Teams with Microsoft 365, Slack, Notion, Zoom Workplace and Lark.
What integrations does Google Workspace support?
Documented integrations and ecosystem items include Gmail, Docs, Meet and Drive, Gemini AI across apps, Google Vault, AppSheet (Enterprise). API details: API and marketplace details were not reviewed in the sources used.
What are the limitations of Google Workspace?
Business plans are capped at 300 users, so larger organisations must negotiate Enterprise. Business Starter has only limited Gemini features, and full Gemini starts on Standard. Flexible monthly billing costs about 20 percent more than a one-year commitment.
Which platforms does Google Workspace run on?
Google Workspace is documented as available on: Web, Mobile and desktop apps (not itemised in sources).
When was the Google Workspace profile last verified?
Sources for this profile were last reviewed on 23 Oct 2026. 5 sources are listed under Sources, and prices and plans can change, so confirm with the vendor.
Where this information comes from.
- Google Workspace pricing in 2026: every plan per user, and whether Gemini is included Dupple Third-party Accessed 23 Oct 2026
- Google Workspace plans and pricing Cloudwards Third-party Accessed 23 Oct 2026
- Google Workspace plans see price hike as Gemini AI expands to all tiers TechRepublic Third-party Accessed 23 Oct 2026
- Google Workspace pricing (2026): how much does it really cost? Email Vendor Selection Third-party Accessed 23 Oct 2026
- Gemini and Google Workspace licensing: what is included Redress Compliance Third-party Accessed 23 Oct 2026
Secondary-source profile. Vendor pages were not reviewed directly for this profile. Facts and prices are corroborated across independent third-party sources and may differ from the vendor's current pages. Confirm with the vendor before buying.
Google's own pricing page was not retrieved as text, so this profile uses five independent 2026 sources that agree on edition prices, the 300-user cap, storage, meeting limits and the Gemini bundling change. Prices exclude tax and vary by country. Confirm current pricing and Gemini feature allocation on Google's site. Product behaviour was not tested.
Stack18 has not tested this product or received anything from the vendor for this profile. Editorial summaries of vendor information are not endorsements. Confirm details with the vendor before buying.
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