Smartsheet
An enterprise work management platform with a spreadsheet-style interface, Gantt and dashboards, Pro and Business plans and custom Enterprise pricing.
- Free trial
- Per-seat pricing
- Cloud
- AI features
- Vendor-sourced
What is Smartsheet?
Smartsheet is a cloud work management and project management platform that combines a spreadsheet-like grid with Gantt, board, calendar and timeline views, forms, reports, dashboards, workflow automation and AI features.
- Best forPMOs and project managers who want Gantt and dashboards in a spreadsheet-style tool
- Team size fitMid-size teams, Large enterprises
- PricingNo free plan for new sign-ups; Pro reported at $9 per member per month billed annually.
- Main limitationThe free plan is legacy and closed to new sign-ups, so new teams start with a trial rather than a free tier.
- AlternativesAsana, monday.com, ClickUp, Jira
Smartsheet overview: who it is for and what it does.
Smartsheet is a work management platform that starts from a familiar spreadsheet grid and adds project management on top. Smartsheet's own FAQ says teams can monitor progress through Gantt, grid, board, calendar and timeline views, share updates in reports and dashboards, and use forms and automation. It positions itself as better than Excel for managing work because of automation, real-time collaboration, forms, dashboards and shared visibility across projects.
Pricing is per member. Independent guides report Pro at $9 per member per month billed annually for one to ten members, with 250 automations per month, and Business at $19 billed annually for three or more members, with free guests. Enterprise and Advanced Work Management are custom. Viewers are free, and the older free plan is described as legacy and closed to new sign-ups, with a 30-day trial offered instead.
Smartsheet lists AI features including formula generation from plain-language prompts, AI-generated charts and metrics, text and summary generation, intelligent form fill and an AI help experience. Its integrations include Jira, Microsoft Teams, Slack, Salesforce, Adobe Creative Cloud and Tableau. The company was taken private by funds managed by Blackstone and Vista Equity Partners in a deal valued at about $8.4 billion, which closed in January 2025.
Scope: This profile covers Smartsheet's core work management plans (Pro, Business, Enterprise and Advanced Work Management). Add-ons such as Bridge and other premium modules are priced separately.
Main problem it solves
Lets teams manage projects, programmes and operational work in a spreadsheet-style interface they already understand, while adding Gantt views, dashboards, forms, automation and enterprise controls.
Typical customer segment
Mid-size to large organisations and PMOs, with Pro available to individuals and small teams of up to 10 members.
Target users
- Project managers and PMOs who think in rows, columns and Gantt timelines
- Operations, marketing and IT teams moving work out of Excel
- Mid-size and large organisations that need governance and integrations
- Teams that need free viewers and guests so stakeholders can see progress
Primary use cases
- Project and portfolio tracking with Gantt and dashboards
- Replacing Excel for shared work tracking
- Request intake with forms and automated approvals
- Cross-system workflows with Jira, Salesforce and Microsoft Teams
- Executive reporting with dashboards and reports
- Resource and capacity planning on higher plans
- AI-assisted formulas, charts and summaries
- Enterprise programme management
What makes it distinct
- A spreadsheet-first interface with Gantt, board, calendar and timeline views
- Free viewers on plans and free guests on Business and Enterprise
- Enterprise-oriented integrations with Jira, Salesforce, Microsoft Teams, Slack and Tableau
- Documented AI features for formulas, charts, summaries and forms
Smartsheet features explained.
Views and tracking
- Multiple views
- Smartsheet says teams can use Gantt, grid, board, calendar and timeline views on the same work.
- Reports and dashboards
- Reports and dashboards share updates and surface progress for stakeholders.
- Forms
- Forms capture requests and data directly into sheets, and Smartsheet lists intelligent form fill among its AI features.
Automation and workflows
- Automation rules
- Pro includes 250 automations per month, according to independent plan summaries.
- Workflows
- Smartsheet lists workflows and automation as a core capability, and reviewers describe condition-action rules.
- Bridge
- An independent explainer describes Bridge as a separate module for advanced cross-system workflow automation.
AI features
- Plain-language formulas
- Smartsheet says AI can generate formulas from plain-language prompts.
- AI charts, text and summaries
- AI can generate charts and metrics and produce text and summaries.
- AI-guided setup and help
- Smartsheet lists AI-guided setup for new trial users and an AI help experience for questions.
Collaboration and governance
- Free viewers and guests
- Viewers are free on plans, and external guests are free on Business and Enterprise, per independent guides.
- Enterprise and Advanced Work Management
- Higher tiers add enterprise controls, with custom pricing. Smartsheet's guides list an Enterprise plan manager and access controls.
- Integrations
- Smartsheet lists Jira, Microsoft Teams, Slack, Salesforce, Adobe Creative Cloud and Tableau among its integrations.
Smartsheet pricing and plans.
Figures reported consistently by independent sources; vendor page not reviewed directly. Checked 17 Oct 2026 against Software Advice · Automation Atlas · Toolradar · Costbench.
Pricing model
Per member per month by plan (Pro, Business, Enterprise, Advanced Work Management), billed annually or monthly. Viewers are free, and guests are free on Business and Enterprise.
Free plan
No
Free trial
Yes New sign-ups reportedly get a 30-day trial. The older free plan is legacy and closed to new sign-ups.
Smartsheet plans and prices (USD)
Pro
$9 per member per month billed annually; $12 billed monthly
Annual or monthly
For one to ten members. 250 automations per month and unlimited free viewers.
Business
$19 per member per month billed annually; $24 billed monthly
Annual or monthly
For three or more members. Adds unlimited free guests and more advanced tracking and collaboration.
Enterprise
Custom pricing
Contact sales
Reported for ten or more members, with enterprise plan management and access controls.
Advanced Work Management
Custom pricing
Contact sales
Top tier with custom pricing.
Independent guides agree on $9 for Pro and $19 for Business billed annually, with $12 and $24 billed monthly. One guide notes Business was previously budgeted at $32, so older figures are out of date. Some directories list different starting prices or trial lengths, so confirm the current plan and trial terms on smartsheet.com. Add-ons such as Bridge are priced separately.
Prices change. Confirm current plans and terms on the vendor's site before you decide.
Visit official website (external) ↗See alternativesSmartsheet integrations, API and platforms.
Important integrations
- Jira
- Microsoft Teams
- Slack
- Salesforce
- Adobe Creative Cloud
- Tableau
Supported platforms
- Web
API
API details were not reviewed for this profile.
Data import and export
Not reviewed for this profile.
Integrations come from Smartsheet's FAQ. An independent source also lists Microsoft 365 and Google Workspace support. Check Smartsheet's integrations directory for the tools you use.
Balanced and sourced.
Each point cites a source. Editorial summaries are not customer reviews.
Strengths
- A spreadsheet-style grid with Gantt, board, calendar and timeline views lowers the learning curve for teams coming from Excel. [1]
- Documented AI features cover plain-language formulas, charts, summaries and intelligent form fill. [1]
- Free viewers, and free guests on Business and Enterprise, let stakeholders follow progress without a paid seat. [4]
- Integrations with Jira, Salesforce, Microsoft Teams, Slack and Tableau suit enterprise tool stacks. [1]
- Pro and Business have published per-member prices of $9 and $19 billed annually. [3]
Limitations
- The free plan is legacy and closed to new sign-ups, so new teams start with a trial rather than a free tier. [4]
- Pro is limited to one to ten members and Business requires at least three, which constrains plan choice for very small or growing teams. [4]
- Enterprise and Advanced Work Management are custom-quoted, so enterprise costs are not published. [5]
- Reviewers note a steeper learning curve for enterprise features, and advanced automation such as Bridge is a separate module. [7]
- Smartsheet is privately owned by Blackstone and Vista funds since January 2025, so future pricing and packaging may change. [2]
Best for
- PMOs and project managers who want Gantt and dashboards in a spreadsheet-style tool
- Mid-size and large teams that need Jira, Salesforce and Microsoft Teams integrations
- Teams moving shared tracking out of Excel
May be less suited to
- Very small teams that need a permanent free plan
- Software teams that want a developer-focused issue tracker with sprint workflows
Alternatives to Smartsheet.
Asana
A work management platform for planning projects, workflows and goals, with a free Personal plan and paid…
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A visual work management platform built on customisable boards, with a free plan, per-seat paid plans and a…
Explore →Related productClickUp
An all-in-one work management platform with unlimited members on its free plan, per-member paid plans and an…
Explore →Related productJira
Atlassian's issue and project tracking tool for software and business teams, with a free plan for 10 users…
Explore →Smartsheet compared with similar project management software.
Summaries come from each profile. This is a side-by-side aid, not a ranking.
| Product | Pricing model | Free plan | Views | Automation | AI features |
|---|---|---|---|---|---|
| Smartsheet | Per member; viewers free; guests free on Business+ | No free plan for new sign-ups; 30-day trial | Grid, Gantt, board, calendar and timeline | 250 automations a month on Pro; Bridge add-on | Formulas, charts, summaries and form fill |
| Asana | Per user per month by plan | Yes (Personal) | Multiple views; timeline from Starter | Rules; allowances scale by plan | Asana AI with credits by tier (reported) |
| Basecamp | Per user (Plus) or flat monthly rate (Pro Unlimited) | Free personal tier, one project | To-dos, schedule and Hill Charts; no Gantt | Automatic check-ins; limited automation | None documented |
| ClickUp | Per member per month by plan; AI add-on extra | Yes (Free Forever) | Many views; some capped by uses on lower plans | Automations with plan limits | ClickUp Brain add-on (separate cost) |
| Jira | Per user per month, sliding tiers; Enterprise quoted | Yes, up to 10 users | Scrum and Kanban boards, backlog, roadmaps | Rule-run allowances by plan; unlimited on Enterprise | Rovo credits on paid plans |
| Linear | Per user; metered AI credits | Yes, capped at 250 issues | Issues, cycles, projects and roadmaps | Triage, workflows and agent automations | Triage Intelligence, MCP and AI credits |
Smartsheet head-to-head.
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Smartsheet questions and answers
What is Smartsheet?
Smartsheet is a cloud work management platform that combines a spreadsheet-style grid with project management. Teams can use Gantt, grid, board, calendar and timeline views, forms, reports, dashboards, automation and AI features. It is sold per member in Pro, Business, Enterprise and Advanced Work Management plans.
How much does Smartsheet cost per user per month?
Independent guides report Pro at $9 per member per month billed annually ($12 monthly) and Business at $19 billed annually ($24 monthly). Enterprise and Advanced Work Management are custom-quoted. Viewers are free, and guests are free on Business and Enterprise.
Does Smartsheet have a free plan?
Not for new sign-ups. Guides describe the old free plan as legacy and closed to new customers, with a 30-day trial offered instead. Existing free users were grandfathered. Teams that need a permanent free tier often look at other project tools.
What is the difference between Smartsheet Pro and Business?
Pro is for one to ten members and includes 250 automations per month and free viewers. Business is for three or more members and adds free guests and more advanced tracking, collaboration and governance features. Enterprise and Advanced Work Management add enterprise controls at custom prices.
Is Smartsheet better than Excel?
Smartsheet says it is better than Excel for managing work because it adds automation, real-time collaboration, forms, dashboards and shared visibility across projects. Excel remains stronger for complex calculations and analysis, so many teams use both.
Does Smartsheet have AI features?
Yes. Smartsheet lists plain-language formula generation, AI-generated charts and metrics, text and summary generation, intelligent form fill, AI-guided setup for new trial users and an AI help experience. Which AI features come with which plan was not confirmed, so check the current plan table.
What does Smartsheet integrate with?
Smartsheet lists integrations with Jira, Microsoft Teams, Slack, Salesforce, Adobe Creative Cloud and Tableau, and independent sources add Microsoft 365 and Google Workspace. Advanced cross-system automation is handled by a separate module called Bridge.
Who owns Smartsheet?
Smartsheet is owned by funds managed by Blackstone and Vista Equity Partners. They completed the acquisition in a transaction valued at about $8.4 billion, which Smartsheet announced on 21 January 2025, taking the company private.
How much would Smartsheet cost for 20 users?
At reported annual prices, 20 members on Business cost $380 per month ($4,560 a year). Pro is limited to 10 members, so 10 members on Pro cost $90 per month ($1,080 a year). Viewers and guests are free, and Bridge and other add-ons are extra.
What are the best alternatives to Smartsheet?
Asana, monday.com, ClickUp and Jira are the main alternatives in this directory. Asana and monday.com are easier for general teams, ClickUp offers a free tier, and Jira suits software teams. See the linked profiles for side-by-side summaries.
What integrations does Smartsheet support?
Documented integrations and ecosystem items include Jira, Microsoft Teams, Slack, Salesforce, Adobe Creative Cloud, Tableau. API details: API details were not reviewed for this profile.
What are the limitations of Smartsheet?
The free plan is legacy and closed to new sign-ups, so new teams start with a trial rather than a free tier. Pro is limited to one to ten members and Business requires at least three, which constrains plan choice for very small or growing teams. Enterprise and Advanced Work Management are custom-quoted, so enterprise costs are not published.
Which platforms does Smartsheet run on?
Smartsheet is documented as available on: Web.
When was the Smartsheet profile last verified?
Sources for this profile were last reviewed on 17 Oct 2026. 7 sources are listed under Sources, and prices and plans can change, so confirm with the vendor.
Where this information comes from.
- General Smartsheet FAQs Smartsheet Official Accessed 17 Oct 2026 Used for views, AI features and integrations.
- Blackstone and Vista Equity Partners Complete Acquisition of Smartsheet Business Wire (Smartsheet press release) Official Accessed 17 Oct 2026
- Smartsheet Software Overview 2026: Features and Pricing Software Advice Third-party Accessed 17 Oct 2026
- How much does Smartsheet cost in 2026? Automation Atlas Third-party Accessed 17 Oct 2026
- Smartsheet Pricing 2026 Toolradar Third-party Accessed 17 Oct 2026
- Does Smartsheet have a free plan? Costbench Third-party Accessed 17 Oct 2026
- What is Smartsheet? Automation Atlas Third-party Accessed 17 Oct 2026
Further official pages: Smartsheet pricing (external) · Smartsheet FAQs (external)
Views, AI features, integrations and the acquisition were checked against Smartsheet's FAQ and press release. Plan prices and limits come from independent guides because Smartsheet's own pricing page was not retrieved. Capabilities were not tested.
Stack18 has not tested this product or received anything from the vendor for this profile. Editorial summaries of vendor information are not endorsements. Confirm details with the vendor before buying.
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