ProofHub
All-in-one project management sold at a flat monthly price for unlimited users, with boards, Gantt charts, proofing, chat and time tracking.
- Free trial
- Cloud
- Vendor-sourced
- Verified 20 Oct 2026Sources are dated on this profile
- 4 sourcesLinked, typed and dated
- Vendor and official documentationHow this profile was compiled
- Not an endorsementStack18 has not tested this product
What is ProofHub?
ProofHub is a cloud project management and team collaboration tool that combines tasks, boards, Gantt charts, time tracking, discussions, chat and file proofing in one workspace. It is sold as two flat-fee plans, Essential and Ultimate Control, with unlimited users on both and no per-user charge.
- Best forAgencies and creative teams that review files with clients
- Team size fitSmall teams, Mid-size teams, Large enterprises
- PricingNo free plan; Essential is $45 per month billed annually ($50 monthly) for 40 projects; Ultimate Control is $89 for the first three months then $135 per month billed annually ($99 then $150 monthly). Unlimited users on both.
- Main limitationThere is no free plan, and Essential is limited to 40 projects and 15 GB of storage.
- AlternativesAsana, Basecamp, Wrike, Trello, Teamwork.com, Zoho Projects
ProofHub overview: who it is for and what it does.
ProofHub positions itself as an all-in-one alternative to stitching together separate tools for tasks, chat, notes, files and time tracking. Its feature menu covers task management with board, table and workflow views, Gantt charts with dependencies, a calendar, time tracking with reports, project templates, forms for work and support requests, discussions, announcements, notes, group and one-to-one chat, and proofing tools for reviewing and approving files with markup.
The defining feature is the pricing model. ProofHub charges a flat monthly fee for the account rather than per user, so teams can add as many users as they like. Essential costs $45 per month on annual billing ($50 monthly) and includes 40 projects and 15 GB of storage, while Ultimate Control offers unlimited projects and 100 GB, with an introductory price of $89 per month for the first three months and $135 per month afterwards on annual billing.
There is no free plan, but ProofHub offers a 14-day free trial with no credit card, no long-term contract, discounts for non-profits and payment by card, PayPal or, for yearly plans, bank transfer. Independent reviewers report that priority support, workflows, custom roles, white labelling and API access sit on the higher plan, so check ProofHub's plan comparison against your needs before choosing.
Main problem it solves
Gives teams of any size project planning, collaboration and file approval in one workspace at a price that does not rise as more people or clients are added.
Typical customer segment
Agencies, creative and marketing teams, and growing organisations with many users, clients or reviewers that want one predictable monthly price.
Target users
- Agencies and creative teams that review and approve files with clients
- Marketing, software and education teams that want tasks, chat and files in one place
- Teams with many collaborators that find per-user pricing expensive
Primary use cases
- Project planning with Gantt charts and boards
- Task management and time tracking
- Design and document proofing with approvals
- Client and team collaboration through discussions and chat
- Request intake through forms
What makes it distinct
- Flat pricing with unlimited users on every plan
- Built-in proofing and file approval with markup tools
- Chat, discussions, notes and time tracking included in the same product
ProofHub features explained.
Task and project management
- Tasks, boards and table view
- ProofHub's feature menu describes managing tasks with boards, a table view and workflows.
- Gantt chart
- Gantt charts let teams set dependencies, find roadblocks and keep track of deadlines.
- Calendar and milestones
- A calendar shows events, reminders, tasks and milestones in one place.
- Time tracking and reports
- Teams can track time and create time reports, and reviewers also report workload and project and resource reports.
- Project templates, custom fields and forms
- Project templates reuse project structures, custom fields appear in the plan comparison, and forms let teams and clients request work, support or tickets.
Collaboration and proofing
- Discussions, chat and announcements
- Discussion topics, one-to-one and group chat with teams and clients, and announcements for team-wide updates.
- Proofing and file approval
- Files can be reviewed and proofed with markup tools and approved in place, and the plan comparison lists file versioning.
- Notes and documents
- Notes keep, organise and share documents in one location, with email-in and sticky notes also listed.
Administration and plan limits
- Custom roles and project manager role
- Custom roles control who can see and do what, and a project manager role appears in the plan comparison.
- White labelling, IP restrictions and API access
- White labelling, IP restrictions and API access are listed in ProofHub's core features, and independent reviews attribute several of them to Ultimate Control.
- Plan limits
- Essential includes 40 projects and 15 GB of storage, and Ultimate Control includes unlimited projects and 100 GB, with unlimited users on both.
- Mobile apps
- ProofHub links to iOS and Android apps from its site.
ProofHub pricing and plans.
Prices from a vendor-published source. Checked 20 Oct 2026 against ProofHub · TechRepublic · SmartSuite.
Pricing model
Flat monthly fee per account by plan (Essential, Ultimate Control) with unlimited users on both plans and no per-user charge. No contract, and plans can be changed at any time.
Free plan
No
Free trial
Yes
ProofHub plans and prices (USD)
Essential
$45 per month billed annually; $50 billed monthly
Annual or monthly
Flat price for unlimited users, 40 projects and 15 GB of storage.
Ultimate Control
$89 per month for the first three months, then $135, billed annually; $99 then $150 billed monthly
Annual or monthly
Flat price for unlimited users and unlimited projects with 100 GB of storage; ProofHub lists custom roles, white labelling and priority support for this plan.
Figures are from ProofHub's pricing page as reviewed on 20 Oct 2026. The Ultimate Control introductory price lasts three months from purchase, applies to new accounts and upgrades, and ProofHub may end it without notice. The page promises a 14-day free trial with no credit card, discounts for non-profits and bank-transfer invoices for yearly plans. Its feature lists are identical for both plans in the page text, so confirm exactly which features each plan includes.
Prices change. Confirm current plans and terms on the vendor's site before you decide.
Visit official website (external) ↗See alternativesProofHub integrations, API and platforms.
Important integrations
- Integrations listed on ProofHub's integrations page (specific apps not reviewed)
Supported platforms
- Web
- iOS
- Android
API
API access is listed in ProofHub's core features. Developer documentation was not reviewed.
Data import and export
Not reviewed for this profile. The plan comparison lists file versioning and an account transfer tool.
ProofHub publishes an integrations page, and independent reviewers describe integrations as lighter than at larger competitors. Check that your key tools are supported.
Balanced and sourced.
Each point cites a source. Editorial summaries are not customer reviews.
Strengths
- A flat monthly price with unlimited users means costs do not rise as more people or clients are added. [1]
- Tasks, boards, Gantt, chat, discussions, notes and time tracking are bundled into one product. [1]
- Proofing tools let teams review and approve files with markup in place, which suits design and creative work. [1]
- A 14-day free trial with no credit card and no long-term contract lowers the risk of trying it. [1]
Limitations
- There is no free plan, and Essential is limited to 40 projects and 15 GB of storage. [1]
- Ultimate Control rises from the three-month introductory $89 to $135 per month on annual billing. [1]
- Single sign-on is reported to need Ultimate Control and native SCIM provisioning is not documented. [4]
- Independent reviews cite fewer real-time collaboration options and lighter integrations than larger competitors. [3]
Best for
- Agencies and creative teams that review files with clients
- Teams with many users that want one predictable monthly price
- Teams that want tasks, chat, notes and time tracking in a single tool
May be less suited to
- Very small teams that would pay less on a free or per-user plan
- Organisations that need native SCIM provisioning or extensive third-party integrations
Alternatives to ProofHub.
Asana
A work management platform for planning projects, workflows and goals, with a free Personal plan and paid…
Explore →Related productBasecamp
An opinionated project management and team communication tool from 37signals, with $15 per user pricing or a…
Explore →Related productWrike
A work management platform with a free plan, Team at $10 and Business at $25 per user, and custom Pinnacle…
Explore →Related productTrello
A Kanban-style work management tool from Atlassian with built-in Butler automation on every plan and a free…
Explore →Related productTeamwork.com
A project management platform built around client work, with budgets, time tracking and resource planning…
Explore →Related productZoho Projects
A budget-friendly project management tool with a small free plan and per-user Premium, Enterprise and…
Explore →ProofHub compared with similar project management software.
Summaries come from each profile. This is a side-by-side aid, not a ranking.
| Product | Pricing model | Free plan | Views | Automation | AI features |
|---|---|---|---|---|---|
| ProofHub | Flat monthly fee for unlimited users | No; 14-day free trial | Boards, Gantt, table and calendar views | Workflows and forms | Not described in the sources reviewed |
| Airtable | Per editor per month; viewers and form submitters free | Yes (reported up to 5 editors) | Grid, kanban, calendar, gallery; Gantt and timeline from Team (reported) | Automations with monthly run allowances by plan | AI credits per editor, AI agents and app building |
| Asana | Per user per month by plan | Yes (Personal) | Multiple views; timeline from Starter | Rules; allowances scale by plan | Asana AI with credits by tier (reported) |
| Basecamp | Per user (Plus) or flat monthly rate (Pro Unlimited) | Free personal tier, one project | To-dos, schedule and Hill Charts; no Gantt | Automatic check-ins; limited automation | None documented |
| ClickUp | Per member per month by plan; AI add-on extra | Yes (Free Forever) | Many views; some capped by uses on lower plans | Automations with plan limits | ClickUp Brain add-on (separate cost) |
| Jira | Per user per month, sliding tiers; Enterprise quoted | Yes, up to 10 users | Scrum and Kanban boards, backlog, roadmaps | Rule-run allowances by plan; unlimited on Enterprise | Rovo credits on paid plans |
ProofHub head-to-head.
No published comparisons yet.
Join the discussion.
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ProofHub questions and answers
What is ProofHub used for?
ProofHub is used to plan and track projects with tasks, boards, Gantt charts and time tracking, and to collaborate through discussions, chat, notes and file proofing in one workspace.
How much does ProofHub cost?
On ProofHub's pricing page reviewed on 20 Oct 2026, Essential is $45 per month billed annually ($50 monthly) and Ultimate Control is $89 per month for the first three months, then $135 per month on annual billing ($99 then $150 monthly). Both include unlimited users.
Does ProofHub charge per user?
No. ProofHub charges a flat monthly fee per account on both plans, so you can add as many users as you want without extra charges.
Does ProofHub have a free plan or free trial?
There is no free plan, but ProofHub offers a 14-day free trial with no credit card required. At the end of the trial your account becomes permanent once you add payment details.
What is the difference between ProofHub Essential and Ultimate Control?
Essential includes 40 projects and 15 GB of storage, while Ultimate Control includes unlimited projects and 100 GB. Independent reviews also attribute priority support, custom workflows and API access to Ultimate Control, so confirm the feature split on ProofHub's plan comparison.
Does ProofHub offer proofing and file approval?
Yes. ProofHub includes proofing tools to review files with markup and approve them in place, along with file versioning.
What integrations does ProofHub support?
Documented integrations and ecosystem items include Integrations listed on ProofHub's integrations page (specific apps not reviewed). API details: API access is listed in ProofHub's core features. Developer documentation was not reviewed.
What are the limitations of ProofHub?
There is no free plan, and Essential is limited to 40 projects and 15 GB of storage. Ultimate Control rises from the three-month introductory $89 to $135 per month on annual billing. Single sign-on is reported to need Ultimate Control and native SCIM provisioning is not documented.
Which platforms does ProofHub run on?
ProofHub is documented as available on: Web, iOS, Android.
When was the ProofHub profile last verified?
Sources for this profile were last reviewed on 20 Oct 2026. 4 sources are listed under Sources, and prices and plans can change, so confirm with the vendor.
Where this information comes from.
- Flat and simple pricing built for every business ProofHub Official Accessed 20 Oct 2026
- ProofHub Review: Pricing, Features, Pros and Cons TechRepublic Third-party Accessed 20 Oct 2026
- ProofHub Pricing and Cost: Is It Worth It in 2026? SmartSuite Third-party Accessed 20 Oct 2026
- ProofHub SCIM and provisioning Stitchflow Third-party Accessed 20 Oct 2026
Further official pages: ProofHub pricing (external)
Pricing, plan limits, trial terms and the feature menu were checked against ProofHub's own pricing page on 20 Oct 2026. The page text lists identical core features under both plans, so the feature split between plans relies on independent reviews and should be confirmed with ProofHub. Product behaviour was not tested.
Stack18 has not tested this product or received anything from the vendor for this profile. Editorial summaries of vendor information are not endorsements. Confirm details with the vendor before buying.
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