Nintex
An enterprise process automation platform for workflows, document generation, e-signature and RPA, sold on quote with third-party estimates from about £21,000 a year.
- Free trial
- Custom quote
- Self-hosted or on-premise
- AI features
- Independent sources
- Verified 13 Nov 2026Sources are dated on this profile
- 2 sourcesLinked, typed and dated
- Independent third-party sourcesHow this profile was compiled
- Not an endorsementStack18 has not tested this product
What is Nintex?
Nintex is an enterprise process automation platform that combines workflow automation, document generation, e-signature, process mapping and robotic process automation, sold mainly through Nintex Automation Cloud subscriptions priced by quote.
- Best forEnterprises automating document-heavy processes
- Team size fitMid-size teams, Large enterprises
- PricingQuote-based; estimates from about £21,000 a year.
- Main limitationNo published pricing; contracts are expensive.
- AlternativesPower Automate, Workato, Boomi, Zapier · compare all
Nintex overview: who it is for and what it does.
Nintex grew up automating SharePoint workflows and now sells Nintex Automation Cloud, K2 Cloud, Process Manager, RPA, DocGen and eSign to large organisations. It is often used by IT and operations teams in regulated industries.
Nintex does not publish prices. A competitor’s analysis cites third-party estimates of about £21,175 a year for Automation Cloud Pro with 10,000 workflow instances and 2,000 document generations, and about £42,350 for Premium with 50,000 instances, with overage per instance. SpendHound’s contract data averages about $22,000 a year for SMB deals and about $150,000 for enterprises.
A 30-day trial is available. Buyers describe pricing as complex and implementation as IT-heavy.
Main problem it solves
Automates complex, document-heavy business processes across departments with governance and audit trails.
Typical customer segment
Mid-size and large enterprises, especially Microsoft-centric and regulated organisations.
Target users
- IT and automation centres of excellence
- Process owners in finance, HR and legal
- SharePoint administrators
Primary use cases
- Approval workflows
- Document generation
- E-signature
- Process mapping
- RPA for legacy systems
What makes it distinct
- Workflow, DocGen, eSign and RPA from one vendor.
- Long SharePoint heritage.
- Cloud and on-premise options.
Nintex features explained.
Workflow
- Automation Cloud
- Cloud workflow designer and forms.
- Workflow instances
- Capacity-based (e.g. 10,000 on Pro, estimated).
- Process Manager
- Process mapping and documentation.
Documents
- DocGen
- Document generation with capacity limits.
- eSign
- Electronic signatures.
- Forms
- Mobile and web forms.
Enterprise
- RPA
- Robotic process automation bots.
- K2 Cloud
- Low-code apps.
- Nintex for SharePoint
- On-premise workflows.
Nintex pricing and plans.
Figures reported by independent sources; vendor page not reviewed directly. Checked 13 Nov 2026 against FlowForma · SpendHound.
Pricing model
Annual subscription by quote, based on workflow and document capacity or users.
Free plan
No
Free trial
Yes (30 days)
Nintex plans and prices (GBP / USD)
Automation Cloud Pro
About £21,175 a year (estimate)
Annual
10,000 workflow instances, 2,000 DocGen.
Automation Cloud Premium
About £42,350 a year (estimate)
Annual
50,000 instances, 10,000 DocGen.
User-based
From about £34,000 for 250 employees (estimate)
Annual
Fixed capacity.
Estimates come from a competitor citing third-party sites; Nintex quotes privately. Overage of about £0.60 to £0.80 per instance and a compliance add-on are reported.
Prices change. Confirm current plans and terms on the vendor's site before you decide.
Visit official website (external) ↗See alternativesNintex integrations, API and platforms.
Important integrations
- Microsoft 365 and SharePoint
- Salesforce
- DocuSign and Nintex eSign
- REST connectors
Supported platforms
- Cloud
- On-premise (SharePoint)
API
REST APIs and connectors.
Data import and export
Not reviewed for this profile.
Licensing differs between cloud and on-premise products; confirm which you need.
Nintex pros and cons.
Strengths, limitations and best fit. Each point cites a source; editorial summaries are not customer reviews.
Strengths
Limitations
Best for
- Enterprises automating document-heavy processes
- Microsoft and SharePoint organisations
- Regulated industries needing audit trails
May be less suited to
- Small businesses wanting low-cost automation
- Teams wanting simple app-to-app automation
Top Nintex alternatives and competitors.
Power Automate
Microsoft's automation and RPA platform, free with Microsoft 365 for standard connectors and $15 per user a…
Explore →Related productWorkato
An enterprise automation and integration platform with governance and 1,000+ connectors, sold by quote from…
Explore →Related productBoomi
An enterprise integration platform with visual data mapping and hybrid deployment; mid-market budget guidance…
Explore →Related productZapier
The no-code automation platform with the largest app directory (8,000+ apps), free for 100 tasks a month and…
Explore →Nintex compared with similar workflow automation software.
Summaries come from each profile. This is a side-by-side aid, not a ranking.
| Product | Pricing model | Free plan | Starting price | Best for |
|---|---|---|---|---|
| Nintex | Custom quote | No | Quote-based; estimates from about £21,000 a year. | Enterprises automating document-heavy processes |
| Power Automate | Per user, seat or unit | Yes (with M365) | Free with Microsoft 365 on standard connectors; Premium $15 per user a month (annual)… | Microsoft 365 organisations and legacy-app RPA |
| Workato | Custom quote | No | No public price; estimates ~$10K/yr entry, $25K-$50K/yr mid-market, $30K-$250K+ typical… | Enterprises needing governed automation across many systems |
| Boomi | Custom quote | No | Quote; mid-market budget guidance $500 to $5,000 a month. | Organisations needing hybrid integration across many systems |
| Zapier | Usage or transaction based | Yes (100 tasks) | Free (100 tasks, two-step Zaps); Professional $19.99 annual ($29.99 monthly; 750 tasks)… | Non-technical teams connecting many SaaS apps |
| Activepieces | Usage or transaction based | Yes (self-host; 10 cloud flows) | Community Edition free (MIT, self-hosted); Cloud 10 free active flows then $5 per active… | Teams wanting open-source automation with predictable pricing |
Nintex vs competitors: head-to-head comparisons.
Nintex questions and answers
What is Nintex used for?
Nintex is used for approval workflows, document generation, e-signature and process mapping.
Does Nintex have a free plan?
No. Nintex does not offer a permanent free plan in the sources reviewed. Free trial: Yes (30 days).
How much does Nintex cost?
Quote-based; estimates from about £21,000 a year. Estimates come from a competitor citing third-party sites; Nintex quotes privately.
What is the difference between Nintex Automation Cloud Pro and Automation Cloud Premium?
Automation Cloud Pro is listed at About £21,175 a year (estimate) (10,000 workflow instances, 2,000 DocGen). Automation Cloud Premium is listed at About £42,350 a year (estimate) (50,000 instances, 10,000 DocGen). Confirm current plan contents with the vendor.
What are the main alternatives to Nintex?
The main alternatives to Nintex covered on Stack18 are Power Automate, Workato, Boomi and Zapier. Power Automate may suit Microsoft 365 organisations and legacy-app RPA. Workato may suit enterprises needing governed automation across many systems. Boomi may suit organisations needing hybrid integration across many systems. See the Nintex alternatives guide for a side-by-side table.
What integrations does Nintex support?
Documented integrations include Microsoft 365 and SharePoint, Salesforce, DocuSign and Nintex eSign and REST connectors. API: REST APIs and connectors.
What are the limitations of Nintex?
No published pricing; contracts are expensive. Pricing is complex and hard to predict. Overage fees per workflow instance.
Which platforms does Nintex run on?
Nintex is documented as available on: Cloud, On-premise (SharePoint).
When was the Nintex profile last verified?
Sources for this profile were last reviewed on 13 Nov 2026. 2 sources are listed under Sources, and prices and plans can change, so confirm with the vendor.
Where this information comes from.
- Nintex Process Platform pricing FlowForma Third-party Accessed 13 Nov 2026
- Actual Nintex Pricing 2026 SpendHound Third-party Accessed 13 Nov 2026
Secondary-source profile. Vendor pages were not reviewed directly for this profile. Facts and prices are corroborated across independent third-party sources and may differ from the vendor's current pages. Confirm with the vendor before buying.
Plan names, prices and features were checked against the sources listed on 13 Nov 2026. Capabilities were not tested.
Stack18 has not tested this product or received anything from the vendor for this profile. Editorial summaries of vendor information are not endorsements. Confirm details with the vendor before buying.
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