Staffbase vs Workvivo: Intranet & Employee Communications Software Compared (2026)
Staffbase and Workvivo are two widely compared intranet platforms. Staffbase is an employee communications platform combining a mobile employee app, intranet, email newsletters, SMS and digital signage, with a Microsoft 365/SharePoint layer via Valo. Workvivo by Zoom is an employee experience platform with a social feed, communications, add-ons such as Seer, HQ Agent, Chat and Workvivo TV, and native Zoom integration.
- Verified 10 Nov 2026Sources are dated on this page
- 3 sourcesLinked, typed and dated
- No winner declaredFit depends on your criteria
- Not tested by Stack18Editorial summary of documented facts
Staffbase vs Workvivo: the short answer
Staffbase is an employee communications platform combining a mobile employee app, intranet, email newsletters, SMS and digital signage, with a Microsoft 365/SharePoint layer via Valo. Workvivo by Zoom is an employee experience platform with a social feed, communications, add-ons such as Seer, HQ Agent, Chat and Workvivo TV, and native Zoom integration. Both are intranet platforms, but they differ in pricing model, target team size and focus.
On pricing, Staffbase is described as: annual quote; Workvivo as: annual quote. Neither documents a permanent free plan in the sources reviewed. Staffbase is positioned for large or distributed organisations reaching office and frontline staff, and Workvivo for Zoom-standardised companies and former Workplace from Meta customers.
Everything below is drawn from the two sourced profiles and the 3 dated sources listed at the end. Where a source does not document something it is marked Unknown, and third-party estimates are labelled. No winner is declared: the better fit depends on your size, budget and requirements.
Staffbase and Workvivo at a glance.
One card per product, drawn from each full profile. Open a profile for features, pricing plans, limits and sources.
Staffbase
Staffbase · Intranet & Employee Communications Software
Staffbase is an employee communications platform combining a mobile employee app, intranet, email newsletters, SMS and digital signage, with a Microsoft 365/SharePoint layer via Valo.
- Pricing
- Quote; Vendr median ~$28,544/yr (range $20,000-$153,200, reported).
- Best for
- Large or distributed organisations reaching office and frontline staff
Workvivo
Workvivo by Zoom · Intranet & Employee Communications Software
Workvivo by Zoom is an employee experience platform with a social feed, communications, add-ons such as Seer, HQ Agent, Chat and Workvivo TV, and native Zoom integration.
- Pricing
- Quote by licence count and needs; no free trial (guided demo).
- Best for
- Zoom-standardised companies and former Workplace from Meta customers
Staffbase vs Workvivo: feature-by-feature comparison.
Every row is drawn from the sources listed below. Rows that differ are marked, and you can filter the table to show only those.
- YesDocumented
- PartialAvailable with limits or on some plans
- NoDocumented as unavailable
- UnknownNot documented in the sources reviewed
| Dimension |  Staffbase |  Workvivo |
|---|---|---|
| Product | ||
| Product typeDiffers | YesEmployee communications platform | YesEmployee experience app |
| VendorDiffers | YesStaffbase | YesWorkvivo by Zoom |
| Best forDiffers | YesLarge or distributed organisations reaching office and frontline staff | YesZoom-standardised companies and former Workplace from Meta customers |
| Pricing | ||
| Pricing model | PartialAnnual quote. | PartialAnnual quote. |
| Pricing summaryDiffers | PartialQuote; Vendr median ~$28,544/yr (range $20,000-$153,200, reported). | PartialQuote by licence count and needs; no free trial (guided demo). |
| Free plan | NoNo | NoNo |
| Free trialDiffers | NoNot documented | NoNo |
| Intranet & Employee Communications Software criteria | ||
| Pricing model | PartialQuote | PartialQuote |
| Starting priceDiffers | Partial~$20K/yr (reported) | PartialQuote |
| EcosystemDiffers | YesMicrosoft 365 | YesZoom |
| Frontline reachDiffers | YesStrong (app, SMS) | YesStrong (mobile) |
| Best forDiffers | YesOmnichannel comms | YesSocial engagement |
| Fit and platform | ||
| Team size | YesMid-size teams, Large enterprises | YesMid-size teams, Large enterprises |
| Platforms | YesWeb, iOS, Android | YesWeb, iOS, Android |
| IntegrationsDiffers | YesMicrosoft 365, SharePoint, Microsoft Teams, Workday | YesZoom, Microsoft Teams, Workday, Slack |
| API | UnknownNot reviewed for this profile. | UnknownNot reviewed for this profile. |
Staffbase vs Workvivo pricing.
Plan names, prices and billing terms as reported in each profile's sources. Taxes, add-ons and discounts are excluded unless stated.
Staffbase pricing
Annual quote.
- CustomQuote (~$28.5K/yr median) · Annual
Prices from independent sources; treat as reported. Rework (Aug 2026), Vendr data reported. Currency: USD. Checked 10 Nov 2026.
All Staffbase plans and sources
Workvivo pricing
Annual quote.
- CustomQuote · Annual
Prices from independent sources; treat as reported. Rework (Aug 2026). Currency: USD. Checked 10 Nov 2026.
All Workvivo plans and sourcesStaffbase vs Workvivo: pricing model, ecosystem and fit.
Pricing model and cost drivers
Staffbase: annual quote. Rework (Aug 2026), Vendr data reported. Workvivo: annual quote. Rework (Aug 2026). Model costs at your real seat count, usage and contract term before comparing headline prices.
What sets each apart
The Staffbase profile highlights: frontline app; valo for SharePoint; email newsletters. The Workvivo profile highlights: Zoom-owned; workplace migration; modular add-ons.
Integrations and ecosystem
Staffbase integrations named in its sources: Microsoft 365, SharePoint, Microsoft Teams and Workday. Workvivo: Zoom, Microsoft Teams, Workday and Slack. Check that the connectors you rely on exist on the plan you would buy.
Deployment and team fit
Staffbase runs on Web, iOS and Android and is documented for mid-size teams and large enterprises. Workvivo runs on Web, iOS and Android and is documented for mid-size teams and large enterprises. We did not test setup or migration.
Staffbase and Workvivo: each option, in balance.
Each point is linked to a dated source on the product's profile.
Staffbase
Strengths and limitations from the profile
- Desk, frontline and email in one platform.
- Microsoft 365 depth via Valo.
- No corporate email needed for frontline.
- No price before a sales call.
- Not suited to small teams.
- Weaker document management and wikis.
Workvivo
Strengths and limitations from the profile
- Native in Zoom.
- Meta preferred migration partner.
- High mobile adoption.
- No free trial.
- Tied to Zoom ecosystem.
- Structured content harder to surface.
Staffbase or Workvivo: which fits which situation?
No overall winner is declared. The better choice depends on the criteria that matter most to you, so test both against your own requirements.
Choose Staffbase if you are…
- Large or distributed organisations reaching office and frontline staff
- Retail and manufacturing
- Microsoft 365 shops
Less suited to: small teams wanting upfront pricing; wiki-heavy knowledge bases.
See the Staffbase profile
Choose Workvivo if you are…
- Zoom-standardised companies and former Workplace from Meta customers
- Frontline engagement
- Culture-led comms
Less suited to: document-heavy intranets; self-serve buyers.
See the Workvivo profileSwitching between Staffbase and Workvivo.
Switching from Staffbase or Workvivo? Audit and archive stale pages, export news and directory data, and plan frontline app onboarding. Pilot news and a people directory with one department first.
- Export a sample of your data and test an import into the other product.
- List the automations, integrations and permissions you would need to rebuild.
- Compare total cost at your real volume, including add-ons and services.
- Pilot with one team before a full cut-over.
- Check contract terms and notice periods with both vendors.
General guidance, not specific to either vendor. Confirm migration options with the vendors.
Staffbase vs Workvivo: questions and answers
What is the difference between Staffbase and Workvivo?
Staffbase is an employee communications platform combining a mobile employee app, intranet, email newsletters, SMS and digital signage, with a Microsoft 365/SharePoint layer via Valo. Workvivo by Zoom is an employee experience platform with a social feed, communications, add-ons such as Seer, HQ Agent, Chat and Workvivo TV, and native Zoom integration. Both are intranet platforms, but they differ in pricing model, target team size and focus. Staffbase is positioned for large or distributed organisations reaching office and frontline staff; Workvivo for Zoom-standardised companies and former Workplace from Meta customers.
Is Staffbase cheaper than Workvivo?
It depends on your volume and plan. Staffbase: Quote; Vendr median ~$28,544/yr (range $20,000-$153,200, reported). Workvivo: Quote by licence count and needs; no free trial (guided demo). Compare both at your real seat count, usage and contract term.
Do Staffbase or Workvivo have a free plan?
Neither documents a permanent free plan in the sources reviewed. Staffbase free trial: Not documented. Workvivo free trial: No.
What are the main limitations of Staffbase and Workvivo?
Staffbase: No price before a sales call. Workvivo: No free trial.
How much does Staffbase cost?
Staffbase is quote-only; guides report a Vendr median of about $28,544 a year.
How much does Workvivo cost?
Workvivo is quote-based by licence count; there is no free trial.
What are the alternatives to Staffbase and Workvivo?
Stack18 has alternatives guides for both: Staffbase alternatives and Workvivo alternatives, each comparing at least four other intranet platforms on pricing, free plan, features and fit. The Intranet & Employee Communications Software category lists every profile.
Where this comparison comes from.
- Best Intranet Software in 2026 (updated 24 Aug 2026) Rework (also a ranked vendor) Competitor Accessed 11 Nov 2026
- Best Simpplr Alternatives in 2026 (updated 24 Aug 2026) Rework (also a ranked vendor) Competitor Accessed 11 Nov 2026
- Best Intranet Software Platforms Compared (updated 23 Sep 2026) Axero (competitor blog) Competitor Accessed 11 Nov 2026
This comparison summarises the Staffbase and Workvivo profiles and their sources. Third-party figures are labelled; confirm current pricing and terms with each vendor. Stack18 has not tested these products.
Ready to test Staffbase and Workvivo?
Check each vendor's current pricing and terms, run both against a real scenario from your business, or talk to Stack18 if off-the-shelf software is not the answer.
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