Productive
Agency management software that combines project management, budgets, time tracking, resource planning, invoicing and profitability reporting for agencies and professional services teams.
- Free trial
- Per-seat pricing
- Cloud
- AI features
- Vendor-sourced
- Verified 23 Oct 2026Sources are dated on this profile
- 8 sourcesLinked, typed and dated
- Vendor and official documentationHow this profile was compiled
- Not an endorsementStack18 has not tested this product
What is Productive?
Productive is an all-in-one agency management platform that combines project and task management, budgeting, time tracking, resource planning, expenses, invoicing integrations and profitability reporting. Productive's own comparison page lists Essential at $9, Professional at $24 and Ultimate at $32 per user per month billed yearly, with monthly billing about $11, $28 and $39. There is no free plan and a 14-day free trial.
- Best forDigital agencies and consultancies that track profitability
- Team size fitSmall teams, Mid-size teams
- PricingNo free plan; 14-day trial. Per user per month billed yearly per Productive: Essential $9, Professional $24, Ultimate $32; monthly billing about $11, $28 and $39. Other directories list $10, $25 and $40.
- Main limitationThere is no free plan, and entry pricing starts at about $9 to $10 per user per month.
- AlternativesTeamwork.com, ProofHub, Wrike, Paymo, monday.com
Productive overview: who it is for and what it does.
Productive targets digital agencies, consultancies and professional services firms that need project delivery tied to money: budgets, billable time, resourcing and margins in one workspace. Reviews describe a platform that combines project management, budgets, time tracking, invoicing and a built-in CRM, with time logged against tasks feeding straight into budgets and invoices. Capterra recognises it in shortlists for billing and invoicing, business management and professional services automation, and Productive's Essential plan includes budgeting, resource scheduling, project and task management, Docs, time tracking, expense management, reporting, time-off management, an AI assistant, API access and Android and iOS apps.
Productive's own page lists Essential at $9, Professional at $24 and Ultimate at $32 per user per month on yearly billing, and SaaSRat reports verifying $9 and $24 on productive.io/pricing on 22 September 2026 with Ultimate and Enterprise by quote. Fitgap lists monthly billing at $11, $28 and $39. Other directories (Capterra, GetApp, CostBench and Project-Management.com) list a nearby set of $10 to $12 for Essential, $25 to $29 for Professional and $40 for Ultimate, so exact prices vary by source and date. Professional adds invoicing and HRIS integrations, recurring budgets, Teams, advanced task management, advanced reports with grouping and currency conversion, rate cards and billable time approvals; Ultimate adds revenue forecasting, a Scenario Builder, multiple subsidiaries, expense approvals, a HubSpot integration, advanced time tracking and overhead calculations.
Buyers should budget for more than the seat price. CostBench estimates the true cost at about 70 percent above list for a 25-person team, around $14,790 in year one versus an $8,700 base licence, once onboarding and add-ons such as HRIS integrations are included. Productive has no free plan, a 14-day trial on its plans, and custom Enterprise pricing with a dedicated account manager. It is a strong fit for agencies that care about profitability, and a weaker fit for teams that need lightweight task management or software development workflows.
Main problem it solves
Connects project work to budgets, time, resourcing and invoicing so agencies can see profitability by project and client in real time.
Typical customer segment
Digital agencies, consultancies and professional services firms that bill clients for time and projects.
Target users
- Agency owners and operations leads tracking profitability
- Project managers managing budgets and timelines
- Resource managers planning capacity and availability
- Finance teams reconciling billable time and invoices
Primary use cases
- Project and task management
- Budget tracking and burn alerts
- Time tracking and timesheets
- Resource and capacity planning
- Expense management and invoicing integrations
- Revenue forecasting
What makes it distinct
- Budgets, time, resourcing and invoicing built around agency profitability
- Revenue forecasting and Scenario Builder on Ultimate
- Built-in CRM and deals alongside delivery
- AI assistant and API access on every plan
Productive features explained.
Projects, budgets and time
- Project and task management
- Project and task management, Docs and a shared workspace are included from Essential, with advanced task management on Professional.
- Budgeting and recurring budgets
- Budgeting is on every plan, alerts flag when a budget crosses a set limit, and recurring budgets arrive on Professional.
- Time tracking and approvals
- Time tracking sits under everything else, with billable time approvals on Professional and advanced time tracking on Ultimate.
- Expenses and time off
- Expense management and time-off management are included on Essential, with advanced time-off on Professional.
Resources and reporting
- Resource scheduling and planning
- Resource planning and scheduling help managers match capacity to projects, included from Essential.
- Advanced reports
- Professional adds advanced reports with grouping, pivoting and currency conversion, plus rate cards.
- Revenue forecasting and Scenario Builder
- Ultimate adds revenue forecasting, a Scenario Builder, overhead calculations and multiple subsidiaries.
- Custom fields
- Essential includes 5 account-level custom fields, with more custom fields on Professional and advanced custom fields on Ultimate.
Integrations, AI and administration
- Invoicing and HRIS integrations
- Invoicing integrations are on Professional and HRIS integrations are a paid add-on on Essential.
- HubSpot integration
- Ultimate adds a HubSpot integration for CRM and sales handoff.
- AI assistant and API
- An AI assistant and API access are included on Essential plans, according to reviewers.
- Enterprise services
- Enterprise adds a dedicated account manager, on-premise onboarding eligibility and custom limits on fields and workflows.
Productive pricing and plans.
Prices from a vendor-published source. Checked 23 Oct 2026 against Productive · SaaSRat · Fitgap.
Pricing model
Per user per month by plan (Essential, Professional, Ultimate, Enterprise) with lower yearly billing; Ultimate and Enterprise are quoted by sales; 14-day free trial.
Free plan
No
Free trial
Yes
Productive plans and prices (USD)
Essential
$9 per user per month billed yearly; $11 billed monthly
Yearly or monthly
Budgeting, resource planning, project and task management, Docs, time tracking, expenses, reporting, time off, 5 account-level custom fields and API access.
Professional
$24 per user per month billed yearly; $28 billed monthly
Yearly or monthly
Adds invoicing integrations, recurring budgets, Teams, advanced task management, advanced reports, rate cards and billable time approvals.
Ultimate
$32 per user per month billed yearly per Productive; $39 billed monthly; some sources show contact sales
Yearly or monthly or quote
Adds revenue forecasting, Scenario Builder, multiple subsidiaries, expense approvals, HubSpot integration and overhead calculations.
Enterprise
Custom
Quote
Dedicated account manager, on-premise onboarding eligibility and custom limits on fields and workflows.
Yearly prices of $9, $24 and $32 are from Productive's own Asana-alternative page and match SaaSRat's check of productive.io/pricing on 22 Sep 2026 (Essential and Professional). Monthly prices of $11, $28 and $39 come from Fitgap and The Digital Project Manager. Capterra, GetApp, CostBench and Project-Management.com list a nearby set of $10 to $12, $25 to $29 and $40, and some sources show Ultimate as contact sales. CostBench estimates the true cost at about 70 percent above list once onboarding and add-ons are included. Confirm on Productive's pricing page.
Prices change. Confirm current plans and terms on the vendor's site before you decide.
Visit official website (external) ↗See alternativesProductive integrations, API and platforms.
Important integrations
- HubSpot (Ultimate)
- HRIS integrations (paid add-on)
- Invoicing integrations (Professional)
- API access
- Android and iOS apps
Supported platforms
- Web
- Android
- iOS
API
API access is included on Essential and above.
Data import and export
Import and export options were not separately reviewed.
Individual integrations were not tested.
Balanced and sourced.
Each point cites a source. Editorial summaries are not customer reviews.
Strengths
- Budgets, time, resourcing and invoicing are connected so teams can see profitability by project. [7]
- Essential includes budgeting, resource planning, time tracking, expenses, Docs and API access. [1]
- Ultimate adds revenue forecasting, Scenario Builder and overhead calculations for larger agencies. [3]
- Capterra shortlists Productive in billing, business management and professional services automation categories. [4]
- A 14-day free trial is available on every plan. [8]
Limitations
- There is no free plan, and entry pricing starts at about $9 to $10 per user per month. [5]
- Reviewers and trackers show different price sets, from $9 to $12 for Essential, so confirming current pricing matters. [4]
- Total cost can run about 70 percent above list once onboarding and add-ons are included. [6]
- Advanced reports, rate cards and recurring budgets require Professional or above. [2]
- It is built for agencies and professional services, so it is heavier than lightweight task management tools. [7]
Best for
- Digital agencies and consultancies that track profitability
- Teams that bill clients for time and need budgets tied to tasks
- Operations leaders who need resource planning and revenue forecasting
May be less suited to
- Teams that need a free plan
- Software teams that need sprint and issue-tracking workflows
Alternatives to Productive.
Teamwork.com
A project management platform built around client work, with budgets, time tracking and resource planning…
Explore →Related productProofHub
All-in-one project management sold at a flat monthly price for unlimited users, with boards, Gantt charts…
Explore →Related productWrike
A work management platform with a free plan, Team at $10 and Business at $25 per user, and custom Pinnacle…
Explore →Related productPaymo
A project management tool for freelancers, agencies and small teams that combines tasks, time tracking…
Explore →Related productmonday.com
A visual work management platform built on customisable boards, with a free plan, per-seat paid plans and a…
Explore →Productive compared with similar project management software.
Summaries come from each profile. This is a side-by-side aid, not a ranking.
| Product | Pricing model | Free plan | Views | Automation | AI features |
|---|---|---|---|---|---|
| Productive | Per user by plan; Enterprise by quote | No; 14-day trial | Tasks, boards, schedules and resource views | Workflows and recurring budgets from Professional | AI assistant |
| Airtable | Per editor per month; viewers and form submitters free | Yes (reported up to 5 editors) | Grid, kanban, calendar, gallery; Gantt and timeline from Team (reported) | Automations with monthly run allowances by plan | AI credits per editor, AI agents and app building |
| Asana | Per user per month by plan | Yes (Personal) | Multiple views; timeline from Starter | Rules; allowances scale by plan | Asana AI with credits by tier (reported) |
| Basecamp | Per user (Plus) or flat monthly rate (Pro Unlimited) | Free personal tier, one project | To-dos, schedule and Hill Charts; no Gantt | Automatic check-ins; limited automation | None documented |
| ClickUp | Per member per month by plan; AI add-on extra | Yes (Free Forever) | Many views; some capped by uses on lower plans | Automations with plan limits | ClickUp Brain add-on (separate cost) |
| Hive | Per user by plan; paid Hive Apps add-ons | Yes (reported limit of 10 members) | Tasks, Gantt and calendar views | Workflows on Teams; automations as add-on | AI Assistant; Buzz AI add-on |
Productive head-to-head.
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Join the discussion.
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Productive questions and answers
What is Productive?
Productive is an all-in-one agency management platform combining project and task management, budgeting, time tracking, resource planning, expenses, invoicing integrations and profitability reporting.
How much does Productive cost?
Productive's own page lists Essential at $9, Professional at $24 and Ultimate at $32 per user per month billed yearly. Monthly billing is about $11, $28 and $39, and other directories list a nearby set of $10, $25 and $40.
Does Productive have a free plan or trial?
There is no free plan. Productive offers a 14-day free trial of its plans, and you can talk to sales for a demo.
What is the difference between Productive Essential and Professional?
Professional adds invoicing and HRIS integrations, recurring budgets, Teams, advanced task management, advanced reports, rate cards and billable time approvals.
What does Productive Ultimate include?
Ultimate adds revenue forecasting, a Scenario Builder, multiple subsidiaries, expense approvals, a HubSpot integration, advanced time tracking and overhead calculations.
Does Productive have an AI assistant?
Yes. Reviewers list an AI assistant and API access among Essential features.
What is the true cost of Productive?
CostBench estimates true cost at about 70 percent above list for a 25-person team once onboarding and add-ons are included, around $14,790 in year one versus an $8,700 base licence.
What are alternatives to Productive?
Common alternatives include Teamwork, ProofHub, Wrike, Paymo and monday.com.
What integrations does Productive support?
Documented integrations and ecosystem items include HubSpot (Ultimate), HRIS integrations (paid add-on), Invoicing integrations (Professional), API access, Android and iOS apps. API details: API access is included on Essential and above.
What are the limitations of Productive?
There is no free plan, and entry pricing starts at about $9 to $10 per user per month. Reviewers and trackers show different price sets, from $9 to $12 for Essential, so confirming current pricing matters. Total cost can run about 70 percent above list once onboarding and add-ons are included.
Which platforms does Productive run on?
Productive is documented as available on: Web, Android, iOS.
When was the Productive profile last verified?
Sources for this profile were last reviewed on 23 Oct 2026. 8 sources are listed under Sources, and prices and plans can change, so confirm with the vendor.
Where this information comes from.
- Top Asana alternatives and competitors reviewed Productive Official Accessed 23 Oct 2026
- Productive pricing and plans SaaSRat Third-party Accessed 23 Oct 2026
- Productive pricing and features Fitgap Third-party Accessed 23 Oct 2026
- Productive pricing 2026 Capterra Third-party Accessed 23 Oct 2026
- Productive.io free plan CostBench Third-party Accessed 23 Oct 2026
- Productive.io app review Make Headway Third-party Accessed 23 Oct 2026
- Productive software review Project-Management.com Third-party Accessed 23 Oct 2026
Further official pages: Productive pricing (external)
Yearly plan prices, plan inclusions and Productive's positioning were checked against Productive's own comparison page and SaaSRat's 22 Sep 2026 check of its pricing page. Monthly prices and an alternative $10, $25 and $40 price set appear in other directories, and Ultimate is shown as contact sales by some sources. Confirm on Productive's pricing page. Product behaviour was not tested.
Stack18 has not tested this product or received anything from the vendor for this profile. Editorial summaries of vendor information are not endorsements. Confirm details with the vendor before buying.
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