Todoist
A task management app for individuals and teams with projects, filters, reminders, shared team workspaces and AI features such as Ramble voice capture and Todoist Assist.
- Free plan
- Free trial
- Per-seat pricing
- Cloud
- AI features
- Vendor-sourced
- Verified 23 Oct 2026Sources are dated on this profile
- 5 sourcesLinked, typed and dated
- Vendor and official documentationHow this profile was compiled
- Not an endorsementStack18 has not tested this product
What is Todoist?
Todoist, made by Doist, is a task management and to-do list app that organises work in projects, labels, priorities and filters. It has a free Beginner plan, Pro at $7 per month or $60 per year, and Business at $10 per user per month or $8 per user per month billed yearly. Paid plans add reminders, full activity history, backups and unlimited AI features, with a 7-day Pro trial and 14-day Business trial.
- Best forIndividuals and freelancers who want a fast, reliable task manager
- Team size fitSmall teams, Mid-size teams
- PricingBeginner is free. Pro is $7 per month or $60 per year ($5 per month). Business is $10 per user per month or $8 per user per month billed yearly ($96 per user per year). 7-day Pro and 14-day Business trials. Free plan available.
- Main limitationCore features like custom reminders and calendar layout require paid plans.
- AlternativesAsana, Trello, ClickUp, monday.com, Basecamp
Todoist overview: who it is for and what it does.
Todoist is one of the most widely used task managers, designed to help people capture, organise and complete tasks across personal and team projects. Its building blocks are projects, sub-projects, sections, labels, priorities, due dates and custom filter views, with shared projects and comments for collaboration. Software Advice reviewers praise its ease of use (4.62) and note the subscription cost and some performance issues as drawbacks. Doist, the company behind it, is described as independent and bootstrapped, with no venture funding.
Todoist has three plans. Beginner is free with up to 5 personal projects, 5 team projects, 3 filter views, 7 days of activity history and 5 MB file uploads. Pro ($7 monthly or $60 yearly, equal to $5 per month) raises limits to 300 personal projects and 150 filters, adds full activity history, daily automatic backups, custom, location-based and recurring reminders, project insights, 25 MB uploads and unlimited AI features. Business ($10 per user monthly or $8 per user billed yearly) adds a shared team workspace with team projects, folders, restricted projects, team filters, team roles, up to 1,000 members and 100 MB uploads.
AI is built into the paid plans: Ramble turns voice, text, images or documents into structured tasks, with 10 sessions a month on the free plan and unlimited use on Pro and Business, while Todoist Assist handles busywork automation and Email Assist turns forwarded emails into tasks. Todoist raised prices on 10 December 2025, with Pro monthly rising about 40 percent and yearly about 25 percent, so older guides quoting lower prices are out of date. Because Business is billed per seat with no flat-rate option, a 10-person team on annual billing pays about $960 a year, and teams that need Gantt charts, dependencies, workload views or portfolio reporting will want a fuller project management suite.
Scope: Todoist is a task manager with shared projects and a team workspace rather than a full project portfolio suite, so it suits personal productivity and lightweight team task tracking.
Main problem it solves
Helps individuals and small teams capture every task in one place, prioritise it and get reminders, with AI to turn voice and email into organised tasks.
Typical customer segment
Individuals, freelancers, students and small teams that want fast task management without a heavyweight project suite.
Target users
- Individuals and freelancers organising personal and client work
- Students and families sharing task lists
- Small teams that need shared projects and simple task tracking
- Professionals who capture tasks by voice, email or text
Primary use cases
- Personal to-do lists and daily planning
- Shared team task lists
- Recurring tasks and reminders
- Voice and email task capture with AI
- Filters and labels for prioritisation
- Lightweight project tracking
What makes it distinct
- A free plan with unlimited use of core task capture
- AI task capture (Ramble) and email-to-task (Email Assist)
- Simple flat-rate Pro plan for individuals and per-seat Business for teams
- Independent, bootstrapped company with no venture funding
Todoist features explained.
Tasks and organisation
- Projects, sections and labels
- Tasks are organised in projects with sub-projects, sections, labels and priorities, with 5 projects on Beginner and 300 on Pro and Business.
- Custom filter views
- Filter views save custom task queries: 3 on Beginner and up to 150 on Pro and Business per member.
- Reminders
- Automatic reminders for tasks with date and time are on every plan, while custom, time-based, location-based and recurring reminders need Pro or Business.
- Layouts and task duration
- A list layout is on every plan, and calendar layout and task duration are Pro features according to reviewers.
Collaboration and teams
- Shared projects and comments
- Shared projects, comments and file uploads are on all plans, with 5 MB, 25 MB and 100 MB upload limits on Beginner, Pro and Business.
- Team workspace
- Business adds a shared team workspace with team projects, folders, restricted projects, team filters and a browse-and-join directory.
- Team roles and scale
- Business provides admin, member and guest roles and supports up to 1,000 team members, with up to 500 team projects.
- Project insights
- Project Insights are included on Pro and Business and not on Beginner.
AI, history and safety
- Ramble and Task Capture Assist
- Ramble captures tasks from voice, text, images and documents, with up to 10 sessions a month on Beginner and unlimited use on paid plans, subject to fair use.
- Todoist Assist and Email Assist
- Todoist Assist automates busywork and Email Assist converts forwarded emails into tasks, both on Pro and Business.
- Activity history and backups
- Beginner keeps 7 days of activity history, while Pro and Business keep full history with daily automatic backups.
- Centralised billing
- Business includes centralised billing and can run unlimited paid teams, each billed separately.
Todoist pricing and plans.
Prices from a vendor-published source. Checked 23 Oct 2026 against Todoist · Todoist · Hackceleration.
Pricing model
Free Beginner plan; Pro billed per account per month or year; Business billed per user per month or year; AI features bundled into paid plans.
Free plan
Yes
Free trial
Yes
Todoist plans and prices (USD)
Beginner
Free
Not applicable
Up to 5 personal and 5 team projects, 3 filter views, 7-day activity history, 5 MB uploads and 10 Ramble sessions a month.
Pro
$7 per month, or $60 per year ($5 per month billed yearly)
Monthly or yearly
300 personal projects, 150 filters, full history, backups, reminders, project insights, 25 MB uploads and unlimited Ramble, Todoist Assist and Email Assist. 7-day trial.
Business
$10 per user per month, or $8 per user per month billed yearly ($96 per user per year)
Monthly or yearly
Team workspace, up to 500 team projects, up to 1,000 members, 100 MB uploads, team roles and centralised billing. 14-day trial.
Prices are from Todoist's plans and billing FAQ. Todoist raised prices on 10 Dec 2025, so older guides quoting $4 to $6 per user are out of date. Yearly plans are refundable within 30 days of purchase or renewal. Pro is tied to one account and cannot be shared by family, and teammates in a shared project need their own subscription to use Pro features. Pricing in other currencies differs. Pro Legacy pricing applies only to a limited number of grandfathered users.
Prices change. Confirm current plans and terms on the vendor's site before you decide.
Visit official website (external) ↗See alternativesTodoist integrations, API and platforms.
Important integrations
- Email and calendar integration
- Email Assist (forward emails to create tasks)
- Ramble voice, text, image and document capture
Supported platforms
- Web
- iOS app
- Android app
API
API and third-party integration details were not reviewed.
Data import and export
Daily automatic backups are included on Pro and Business; import and export options were not separately reviewed.
The sources reviewed list email and calendar integration but not a full integration catalogue. Individual integrations were not tested.
Balanced and sourced.
Each point cites a source. Editorial summaries are not customer reviews.
Strengths
- The free Beginner plan provides core task management, with 5 projects and a monthly AI capture allowance. [1]
- Paid plans bundle unlimited Ramble, Todoist Assist and Email Assist AI with no separate add-on fee. [3]
- Pro costs about $5 per month billed yearly, and Business about $8 per user per month. [1]
- Reviewers rate ease of use 4.62 out of 5 on Software Advice. [5]
- Business scales to 1,000 members with team roles, folders and restricted projects. [1]
Limitations
- Core features like custom reminders and calendar layout require paid plans. [4]
- Business is billed per seat with no flat-rate option, so costs rise linearly with headcount. [4]
- Monthly billing costs about 40 percent more than yearly, and Pro prices rose in December 2025. [3]
- The free plan limits history to 7 days, files to 5 MB and filters to 3. [1]
- Reviewers cite the subscription cost and performance issues as drawbacks. [5]
Best for
- Individuals and freelancers who want a fast, reliable task manager
- Small teams that need shared task lists without a complex project suite
- People who want AI task capture from voice and email
May be less suited to
- Teams that need Gantt charts, dependencies and workload management
- Organisations that need portfolio reporting and resource planning
Alternatives to Todoist.
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Explore →Todoist compared with similar project management software.
Summaries come from each profile. This is a side-by-side aid, not a ranking.
| Product | Pricing model | Free plan | Views | Automation | AI features |
|---|---|---|---|---|---|
| Todoist | Free; flat Pro per account; Business per user | Yes (Beginner) | List layout; calendar layout on Pro | Todoist Assist and recurring reminders | Ramble, Todoist Assist and Email Assist |
| Airtable | Per editor per month; viewers and form submitters free | Yes (reported up to 5 editors) | Grid, kanban, calendar, gallery; Gantt and timeline from Team (reported) | Automations with monthly run allowances by plan | AI credits per editor, AI agents and app building |
| Asana | Per user per month by plan | Yes (Personal) | Multiple views; timeline from Starter | Rules; allowances scale by plan | Asana AI with credits by tier (reported) |
| Basecamp | Per user (Plus) or flat monthly rate (Pro Unlimited) | Free personal tier, one project | To-dos, schedule and Hill Charts; no Gantt | Automatic check-ins; limited automation | None documented |
| ClickUp | Per member per month by plan; AI add-on extra | Yes (Free Forever) | Many views; some capped by uses on lower plans | Automations with plan limits | ClickUp Brain add-on (separate cost) |
| Hive | Per user by plan; paid Hive Apps add-ons | Yes (reported limit of 10 members) | Tasks, Gantt and calendar views | Workflows on Teams; automations as add-on | AI Assistant; Buzz AI add-on |
Todoist head-to-head.
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Todoist questions and answers
What is Todoist?
Todoist is a task management and to-do list app from Doist. It organises tasks in projects with labels, priorities, filters and reminders, and offers shared projects, a team workspace and AI features.
How much does Todoist cost?
Todoist Pro costs $7 per month or $60 per year ($5 per month billed yearly). Business costs $10 per user per month or $8 per user per month billed yearly ($96 per user per year). Beginner is free.
Is Todoist free?
Yes. The Beginner plan is free with up to 5 personal projects, 5 team projects, 3 filter views, 7 days of activity history and 10 Ramble sessions a month.
What is the difference between Todoist Pro and Business?
Pro is a single-user plan with higher limits and AI. Business adds a shared team workspace with team projects, folders, restricted projects, team filters, roles, up to 1,000 members and centralised billing.
Does Todoist have AI features?
Yes. Ramble turns voice, text, images and documents into tasks, Todoist Assist automates busywork and Email Assist converts forwarded emails into tasks. Pro and Business include unlimited use under fair use limits.
Does Todoist have a free trial?
Yes. Todoist offers a 7-day free trial of Pro and a 14-day free trial of Business.
Did Todoist raise prices?
Yes. Todoist raised prices on 10 December 2025, with Pro monthly rising about 40 percent and yearly about 25 percent, according to a June 2026 pricing review.
What are alternatives to Todoist?
Common alternatives include Asana, Trello, ClickUp, monday.com and Basecamp. Trello is closest for simple boards, while Asana and ClickUp offer fuller project management.
What integrations does Todoist support?
Documented integrations and ecosystem items include Email and calendar integration, Email Assist (forward emails to create tasks), Ramble voice, text, image and document capture. API details: API and third-party integration details were not reviewed.
What are the limitations of Todoist?
Core features like custom reminders and calendar layout require paid plans. Business is billed per seat with no flat-rate option, so costs rise linearly with headcount. Monthly billing costs about 40 percent more than yearly, and Pro prices rose in December 2025.
Which platforms does Todoist run on?
Todoist is documented as available on: Web, iOS app, Android app.
When was the Todoist profile last verified?
Sources for this profile were last reviewed on 23 Oct 2026. 5 sources are listed under Sources, and prices and plans can change, so confirm with the vendor.
Where this information comes from.
- Todoist plans, pricing and billing FAQ Todoist Official Accessed 23 Oct 2026
- Todoist plans and pricing Todoist Official Accessed 23 Oct 2026
- How much does Todoist cost? Hackceleration Third-party Accessed 23 Oct 2026
- Todoist pricing, features and limits: is it worth it in 2026? Morgen Third-party Accessed 23 Oct 2026
- Todoist software overview 2026 Software Advice Third-party Accessed 23 Oct 2026
Further official pages: Todoist pricing (external) · Todoist plans and billing FAQ (external)
Plan prices, limits, AI allowances, trial lengths and refund terms were checked against Todoist's own plans and billing help articles on 23 Oct 2026. Price-rise details and reviewer comments come from third-party sources. Product behaviour was not tested.
Stack18 has not tested this product or received anything from the vendor for this profile. Editorial summaries of vendor information are not endorsements. Confirm details with the vendor before buying.
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