Zoho Projects vs Wrike: Project Management Software Compared (2026)
Zoho Projects and Wrike are both established project management platforms, built for different budgets.
- Verified 27 Oct 2026Sources are dated on this page
- 8 sourcesLinked, typed and dated
- No winner declaredFit depends on your criteria
- Not tested by Stack18Editorial summary of documented facts
Zoho Projects vs Wrike: the short answer
Zoho Projects and Wrike are both established project management platforms, built for different budgets. Zoho Projects is a low-cost tool in the Zoho suite, sold per user in Free, Premium, Enterprise and Ultimate plans with Gantt charts, time tracking and a messaging app. Wrike is a work management platform for marketing, creative and PMO teams, sold per user in Free, Team, Business, Pinnacle and Apex plans.
The sources reviewed describe the choice as value against depth. Zoho Projects is described as far cheaper, with an Enterprise plan reported at less than half the cost of Wrike's Team plan. Wrike is described as stronger on automation, request forms, time-tracking flexibility and enterprise analytics, with a more generous free plan, but its paid plans are pricier and carry user bands and add-ons.
We compare what independent 2026 sources support and mark the rest Unknown. Wrike's free-plan limits and Zoho's free-plan caps differ between sources, so we show the range. No winner is declared: the better fit depends on budget and how much workflow control you need.
Choose Zoho Projects if you- Small and mid-size teams that want Gantt and time tracking at a very low price
- Teams already using Zoho CRM or other Zoho products
- Budget-conscious teams that want enterprise controls at a low per-user price
Choose Wrike if you- Marketing, creative and PMO teams that manage requests and approvals
- Teams that need advanced automation and custom workflows
- Larger organisations that need analytics and resource management and can budget for custom pricing
Zoho Projects and Wrike at a glance.
One card per product, drawn from each full profile. Open a profile for features, pricing plans, limits and sources.
Zoho Projects
Zoho Corporation · Project Management Software
Zoho Projects is a cloud project management tool from Zoho Corporation with task lists, Gantt charts, Kanban and calendar views, templates, time tracking and reporting. It is sold per user per month in Premium, Enterprise and Ultimate plans, with a small free plan for a few users.
- Pricing
- Small free plan; Premium reported at $4 per user per month billed annually ($5 monthly), Enterprise $9 ($10 monthly) and Ultimate about $14 ($15 monthly).
- Best for
- Small teams that want Gantt charts and time tracking at a low price
Wrike
Wrike, Inc. · Project Management Software
Wrike is a cloud work management and project management platform that offers task and project tracking, Gantt charts, custom workflows, request forms, time tracking, automation and AI features, sold in Free, Team, Business, Pinnacle and Apex plans.
- Pricing
- Free plan for unlimited users; paid plans reported from $10 per user per month billed annually (Team).
- Best for
- Marketing, creative and PMO teams that manage requests and approvals
Zoho Projects vs Wrike: feature-by-feature comparison.
Every row is drawn from the sources listed below. Rows that differ are marked, and you can filter the table to show only those.
- YesDocumented
- PartialAvailable with limits or on some plans
- NoDocumented as unavailable
- UnknownNot documented in the sources reviewed
| Dimension |  Zoho Projects |  Wrike |
|---|---|---|
| Product | ||
| Core approach | YesTask and project management with Gantt, time tracking, bug tracking and a messaging app in the Zoho suite. | YesWork management with board, table, Gantt and calendar views, request forms and custom workflows. |
| Pricing | ||
| Free plan | PartialFree for up to 3 users; reported limits include 2 projects and 5 GB, with an older guide citing 5 users and 3 projects. | PartialFree plan reported for unlimited users with basic task management and no automation; one guide says it is capped, so confirm. |
| Entry paid price (annual) | YesPremium at $4 per user per month billed annually; $5 billed monthly. | YesTeam at $10 per user per month billed annually. |
| Mid-tier price (annual) | YesEnterprise at $9 per user per month billed annually; $10 billed monthly; an Ultimate tier is reported at about $14. | YesBusiness at $25 per user per month billed annually. |
| Top tiers | PartialUltimate reported at about $14; features beyond Enterprise were not reviewed. | PartialPinnacle and Apex are custom priced; Apex was added in January 2026 above Pinnacle. |
| User bands and minimums | YesPremium reported with a 50-user cap; Enterprise has no user limit. | YesTeam is for 2 to 15 users and Business for 5 to 200; one guide reports a five-seat minimum on the cheapest paid plan. |
| Views | ||
| Gantt and views | YesGantt charts and time tracking reported from Premium. | YesGantt, board, table and calendar views from Team. |
| Automation | ||
| AutomationDiffers | PartialDescribed as basic automation tools for task management. | YesDescribed as advanced; 50 automation actions per user a month on Team, 200 on Business and 1,500 on Pinnacle. |
| Time tracking | ||
| Time tracking | YesTime tracking from Premium. | YesDescribed as more flexible, with manual entries and a background timer; the profile lists time tracking on Business. |
| Integrations | ||
| Integration breadth | PartialOne guide reports 800+ integrations but no Slack integration. | PartialOne guide reports 400+ integrations, including Slack and Microsoft Teams. |
| Governance | ||
| Enterprise controlsDiffers | YesCustom roles, SSO and two-factor authentication on Enterprise. | PartialAdvanced analytics, locked spaces and resource management on Pinnacle. |
| Cost risk | ||
| Extras to watch | PartialOptional services exist, many with free plans. | PartialGuides warn of pricey extras; one notes the January 2026 retirement of the Enterprise plan for new customers. |
Zoho Projects vs Wrike pricing.
Zoho Projects pricing
Per user per month by plan (Free, Premium, Enterprise, Ultimate); annual billing is cheaper than monthly. Figures come from independent guides because Zoho's pricing page was not reviewed.
- Free$0
- Premium$4 per user per month billed annually; $5 billed monthly
- Enterprise$9 per user per month billed annually; $10 billed monthly
- UltimateAbout $14 per user per month billed annually; about $15 billed monthly
Figures reported consistently by independent sources; vendor page not reviewed directly. Checked 20 Oct 2026.
All Zoho Projects plans and sources
Wrike pricing
Per user per month by plan (Free, Team, Business, Pinnacle, Apex), billed annually, with user bands and add-ons priced separately.
- Free$0
- Team$10 per user per month billed annually
- Business$25 per user per month billed annually
- PinnacleCustom pricing
- ApexCustom pricing
Figures reported consistently by independent sources; vendor page not reviewed directly. Checked 17 Oct 2026.
All Wrike plans and sourcesZoho Projects is far cheaper at every comparable tier. Our arithmetic on reported annual prices for 10 users gives about $480 a year on Zoho Projects Premium ($4 x 10 x 12) and $1,080 on Enterprise ($9 x 10 x 12), against $1,200 on Wrike Team ($10 x 10 x 12). For 25 users, Wrike Team no longer applies because it is reported for 2 to 15 users, so the comparable Wrike plan is Business at about $7,500 a year ($25 x 25 x 12), against $1,200 on Zoho Premium ($4 x 25 x 12) and $2,700 on Zoho Enterprise ($9 x 25 x 12).
Wrike's free plan is the more generous starting point if its reported unlimited users hold: a team larger than Zoho's three-user free cap can stay free on Wrike, though without automation. Wrike's paid plans then step up quickly and add user bands, while Zoho's price rises gently.
Compare features per dollar rather than plan names. Wrike's advanced automation allowances, request forms and resource management sit on higher tiers, and Zoho's Enterprise adds custom roles and SSO at $9. Prices changed on both sides in 2026, so confirm current terms.
Prices and plans change. Confirm current terms with each vendor before you decide.
Zoho Projects vs Wrike: implementation, ecosystem, AI and security.
Ease of implementation and usability
We did not test setup or migration for either product. Guides describe Zoho Projects as quick to adopt for small teams and especially easy for existing Zoho users, and Wrike as more configurable but heavier for small groups. Both offer free plans or trials, so pilot one real project in each.
Integrations and ecosystem
One guide reports Zoho Projects connects with 800+ apps and Wrike with 400+, and notes Wrike integrates with Slack where Zoho Projects does not. Both integrate with Microsoft Teams. Counts differ between sources and were not verified, so check the specific tools you use.
AI capabilities
Zoho Projects lists Zia Search on Enterprise. Wrike offers AI features with quotas that rise through its higher tiers, with its top AI quotas bundled into custom-quoted Apex contracts. We did not test output quality for either product.
Security, deployment and administration
Zoho Projects lists custom roles, SSO and two-factor authentication on Enterprise at $9. Wrike places advanced analytics, locked spaces and resource management on Pinnacle. We did not review certifications or data residency for either product, so request current security documentation.
Zoho Projects and Wrike: each option, in balance.
Zoho Projects
Strengths and limitations from the profile
- Reviewers report a very low entry price of about $4 per user per month on annual billing.
- A free plan for a few users lets small teams try Gantt charts and basic project management before paying.
- Premium is reported to include unlimited projects, project templates, time tracking and blueprints.
- Support is offered through email, live chat and toll-free phone, according to TechRepublic.
- The free plan is small, and sources disagree on its limits (3 or 5 users, 2 or 3 projects).
- Premium is reported to cap at 50 users, so larger teams need Enterprise.
- Custom roles, single sign-on, custom fields and user hierarchy are reported to need Enterprise or above.
- This profile relies on independent sources, so plan details should be confirmed with Zoho.
Wrike
Strengths and limitations from the profile
- A free plan with unlimited users lets teams evaluate Wrike before paying.
- Business includes custom workflows, request forms and time tracking at a published $25 per user.
- Per-user automation allowances are stated for every tier, from 50 to 3,000 actions a month.
- Pinnacle and Apex provide analytics, resource management and governance for large organisations.
- Business requires at least five licences, so small teams can pay for unused seats.
- Enterprise was retired for new purchases in January 2026, and above Business pricing is now a sales conversation.
- Metered AI actions from April 2026, paid action packs and add-ons such as Whiteboard at $15 per user raise real cost.
- Team is capped at 15 users and Business at 200 for self-serve purchase.
- Cost reviewers report that integration and automation features common elsewhere need higher tiers or add-ons.
Zoho Projects or Wrike: which fits which situation?
No overall winner is declared. The better choice depends on the criteria that matter most to you, so test both against your own requirements.
Choose Zoho Projects if you…
- Small and mid-size teams that want Gantt and time tracking at a very low price
- Teams already using Zoho CRM or other Zoho products
- Budget-conscious teams that want enterprise controls at a low per-user price
Choose Wrike if you…
- Marketing, creative and PMO teams that manage requests and approvals
- Teams that need advanced automation and custom workflows
- Larger organisations that need analytics and resource management and can budget for custom pricing
Switching between Zoho Projects and Wrike.
Moving between Zoho Projects and Wrike means mapping projects, task lists and custom fields, recreating automations and request forms, and reconnecting integrations. Export a sample project, rebuild it in the other tool, and run one live project in parallel before cutting over.
- Export a sample of your data and test an import into the other product.
- List the automations, integrations and permissions you would need to rebuild.
- Pilot with one team before a full cut-over.
- Check contract terms and notice periods with both vendors.
General guidance, not specific to either vendor. Confirm migration options with the vendors.
Zoho Projects vs Wrike: questions and answers
Is Zoho Projects cheaper than Wrike?
Yes at every comparable tier: Zoho Projects Premium is $4 per user per month and Enterprise is $9, against $10 for Wrike Team and $25 for Business, billed annually.
Which has the better free plan?
Wrike's free plan is reported for unlimited users, though one guide says it is capped. Zoho Projects' free plan covers up to 3 users with limits on projects and storage.
Does Wrike have a user minimum?
Team is for 2 to 15 users and Business for 5 to 200, and one guide reports a five-seat minimum on the cheapest paid plan.
Which has better automation?
Guides describe Wrike as having advanced automation, with allowances that rise by tier, and Zoho Projects as having basic automation.
Which has more integrations?
One guide reports 800+ for Zoho Projects and 400+ for Wrike, but notes Wrike integrates with Slack and Zoho Projects does not.
Which is better for time tracking?
One guide favours Wrike for flexibility, with manual entries and a background timer. Zoho Projects includes time tracking from Premium.
What changed on Wrike in 2026?
One guide reports that in January 2026 Wrike retired its Enterprise plan for new customers and added Apex as a custom-quoted top tier above Pinnacle.
Where this comparison comes from.
- Zoho Projects vs Wrike: Which Tool Should You Choose? TechRepublic Third-party Accessed 27 Oct 2026
- Wrike vs Zoho Projects: 2026 Project Management Comparison Cloudwards Third-party Accessed 27 Oct 2026
- Wrike vs. Zoho Projects: Comparison & Expert Reviews 2026 The Digital Project Manager Third-party Accessed 27 Oct 2026
- Zoho Projects Pricing: A Comprehensive Guide Capterra Third-party Accessed 20 Oct 2026
- Zoho Projects pricing review tech.co Third-party Accessed 20 Oct 2026
- Wrike alternatives in 2026 Carly Third-party Accessed 27 Oct 2026
- Wrike: plans and pricing iTechGuides Third-party Accessed 27 Oct 2026
- How much does Wrike cost in 2026? Pricing breakdown Automation Atlas Third-party Accessed 17 Oct 2026
Comparison rows summarise the sources listed and the two profiles. Confirm current details with each vendor. Stack18 has not tested either product. One or both profiles are secondary-source profiles: vendor pages were not reviewed directly, so verify figures with the vendors.
Ready to test Zoho Projects and Wrike?
Check each vendor's current pricing and terms, run both against a real scenario from your business, or talk to Stack18 if off-the-shelf software is not the answer.
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