Coaching Institute Software
Software for coaching institutes that run on batches, tests and fees.
We build coaching institute software with batch and timetable management, fee instalments, attendance, online tests and analytics, study material and a student and parent app with WhatsApp alerts.
- Batches and fees
- Tests and analytics
- Student app
Free 30-minute call with a senior specialist. Reply within one business day. Based in Jaipur, working with businesses across India.
- Discovery callFree 30 minutes with a senior specialist
- Scoped first phaseWritten scope, timeline and fixed price
- Build with weekly demosWorking software you can see every week
- Launch and supportGo-live with your team ready, then ongoing support
What is coaching institute management software?
Coaching institute software manages batches, timetables, fee instalments, attendance, tests, study material and communication with students and parents. Stack18 builds it with a student app, test analytics and WhatsApp alerts, and connects enquiries to admissions follow-up.
Last reviewed 30 October 2026 by the Stack18 delivery team in Jaipur. Security and AI governance · Pricing · About Stack18
| What it covers | Batches and timetable; Fees and instalments; Tests and analytics; Student app and content; Enquiries and faculty. |
|---|---|
| Typical first step | Discovery Sprint: 2 weeks, fixed price. |
| Build route | Fixed-scope first release: agreed in discovery; fixed price after discovery. |
| Long-term option | Transformation Pod: 12–36 months, annual contract. |
| Measured by | Fee collection days; Enquiry-to-admission rate; Test result turnaround; Attendance reporting time. Each against an agreed baseline. |
| Governance | Human approval at 5 governance gates before anything reaches production. NDA available on request. |
| Delivery team | Based in Jaipur, India. A senior specialist replies within one business day. |
You need this when…
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Coaching Institute Software, end to end.
Each capability is delivered by the same team on the Agentic SDLC, with your approval at every critical step.
Batches and timetable
Plan without clashes.
- Batch and room scheduling
- Faculty timetable
- Substitution handling
Fees and instalments
Dues visible, receipts instant.
- Instalment plans
- Online payment links
- Defaulter reminders
Tests and analytics
See who needs help.
- Online and offline tests
- Rank and topic analysis
- Parent reports
Student app and content
Everything in one app.
- Study material and recordings
- Doubt submission
- Notices and alerts
Enquiries and faculty
Convert leads and pay on time.
- Enquiry follow-up tracking
- Faculty pay rules
- Batch profitability
A typical engagement, step by step.
Senior people lead every phase. Specialised AI agents on the Agentic SDLC handle the repetitive work, and nothing ships without your approval.
Discovery
Map how institute operations works today, the systems and data involved, and agree the first measurable outcome.
Design
Design the workflows, roles, integrations and approval points for institute operations.
Build in weekly demos
Your team sees working institute operations software every week, with changes agreed in the open.
Launch and support
Data migration, training, go-live support and a measured 30-day review against the baseline.
Start small. Scale when it works.
Every engagement begins with a short, fixed-price step so you can judge the fit before committing further. See pricing.
Discovery Sprint
Teams deciding scope and priorities before they commit.
- Duration
- 2 weeks
- Pricing
- Fixed price
- Scoped plan and timeline
- Team and fixed price
- Process map or prototype
Fixed-scope first release
Teams that know what they need built.
- Duration
- Agreed in discovery
- Pricing
- Fixed price after discovery
- Written scope and acceptance criteria
- Weekly demos
- Handover with documentation
Transformation Pod
Multi-system programmes that run for years.
- Duration
- 12–36 months
- Pricing
- Annual contract
- Dedicated cross-functional team
- Quarterly business reviews
- One accountable partner
What we have shipped, and what a typical engagement looks like.
Delivered projects link to the full case study. Illustrative scenarios describe typical engagements and are not named client results.
Multi-branch coaching institute
- Challenge
- Fee instalments in registers; test results compiled by hand.
- What we do
- Custom institute software with fee plans, test analytics and a student app.
Scoped in a 2-week sprint
Free institute operations review
Tell us where institute operations hurts most. We map what to fix first, whether ready-made or custom fits, and a realistic first step.
- Where to start and why
- Ready-made vs custom view
- Indicative timeline
We agree targets before we start.
Every engagement has a baseline and a target on the measures that matter to you, reported at every read-out.
Coaching Institute Software questions.
Can it run online and offline batches?
Yes. Batches can be classroom, online or hybrid, with attendance and tests handled for each.
Do you provide the test engine?
Yes. We build tests with analytics, and can integrate content or proctoring tools you already use.
Can we send WhatsApp alerts to parents?
Yes, through the official WhatsApp Business API with approved message templates.
Can it track enquiries from ads?
Yes. Enquiries are logged with source and follow-up status so you can see which campaigns convert.
Is it custom or ready-made?
Usually custom, scoped in a two-week Discovery Sprint, because batch and fee models differ by institute.
Often combined with.
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Read →Let's scope your Coaching Institute Software project.
Tell us where you are and where you want to be. A senior specialist will reply within one business day with next steps.
- Free 30-minute consultation
- Indicative estimate after the call
- NDA available on request