Workflow and Approval Software
Replace email approvals with workflows that track themselves.
We build workflow automation and approval software: request forms, multi-level approvals with rules and limits, SLAs and escalations, documents and comments, audit trails and integration with ERP, HRMS and Tally.
- Approval rules
- SLAs and escalation
- Audit trail
Free 30-minute call with a senior specialist. Reply within one business day. Based in Jaipur, working with businesses across India.
- Discovery callFree 30 minutes with a senior specialist
- Scoped first phaseWritten scope, timeline and fixed price
- Build with weekly demosWorking software you can see every week
- Launch and supportGo-live with your team ready, then ongoing support
What is workflow automation and approval software?
Workflow and approval software turns request-and-approve processes such as purchase, expense, leave and onboarding into tracked digital flows with rules, deadlines, escalations and an audit trail. Stack18 builds it custom or on its business modules, and integrates with ERP, HRMS and accounts.
Last reviewed 30 October 2026 by the Stack18 delivery team in Jaipur. Security and AI governance · Pricing · About Stack18
| What it covers | Forms and requests; Rules and routing; SLAs and escalation; Integration; Audit and reporting. |
|---|---|
| Typical first step | Discovery Sprint: 2 weeks, fixed price. |
| Build route | Business OS Launch: launch edition, live in weeks; from ₹2.8L, one-time, no per-user fees. |
| Long-term option | Transformation Pod: 12–36 months, annual contract. |
| Measured by | Approval cycle time; Requests stuck over SLA; Approval errors; Audit evidence time. Each against an agreed baseline. |
| Governance | Human approval at 5 governance gates before anything reaches production. NDA available on request. |
| Delivery team | Based in Jaipur, India. A senior specialist replies within one business day. |
You need this when…
Tap the ones that apply to you.
Workflow and Approval Software, end to end.
Each capability is delivered by the same team on the Agentic SDLC, with your approval at every critical step.
Forms and requests
Structured requests, not free text.
- Custom forms
- Attachments and comments
- Templates
Rules and routing
Right approver, every time.
- Amount and department rules
- Parallel and sequential approvals
- Delegation and substitutes
SLAs and escalation
Nothing stuck silently.
- Deadline timers
- Reminders
- Escalation paths
Integration
Approvals that trigger actions.
- ERP and Tally posting
- HRMS updates
- Notifications on WhatsApp and email
Audit and reporting
Evidence on demand.
- Full history per request
- Bottleneck reports
- Export for auditors
A typical engagement, step by step.
Senior people lead every phase. Specialised AI agents on the Agentic SDLC handle the repetitive work, and nothing ships without your approval.
Discovery
Map how approval workflow works today, the systems and data involved, and agree the first measurable outcome.
Design
Design the workflows, roles, integrations and approval points for approval workflow.
Build in weekly demos
Your team sees working approval workflow software every week, with changes agreed in the open.
Launch and support
Data migration, training, go-live support and a measured 30-day review against the baseline.
Start small. Scale when it works.
Every engagement begins with a short, fixed-price step so you can judge the fit before committing further. See pricing.
Discovery Sprint
Teams deciding scope and priorities before they commit.
- Duration
- 2 weeks
- Pricing
- Fixed price
- Scoped plan and timeline
- Team and fixed price
- Process map or prototype
Business OS Launch
Teams that want a proven base they can extend.
- Duration
- Launch edition, live in weeks
- Pricing
- From ₹2.8L, one-time, no per-user fees
- Pre-built modules to configure
- Data migration and training
- Extend with custom work later
Transformation Pod
Multi-system programmes that run for years.
- Duration
- 12–36 months
- Pricing
- Annual contract
- Dedicated cross-functional team
- Quarterly business reviews
- One accountable partner
What we have shipped, and what a typical engagement looks like.
Delivered projects link to the full case study. Illustrative scenarios describe typical engagements and are not named client results.
Company with email-based approvals
- Challenge
- Purchase approvals delayed; no one sees where requests are stuck.
- What we do
- Workflow with rules, SLAs and an audit trail integrated with accounts.
Scoped in a 2-week sprint
Free approval workflow review
Tell us where approval workflow hurts most. We map what to fix first, whether ready-made or custom fits, and a realistic first step.
- Where to start and why
- Ready-made vs custom view
- Indicative timeline
We agree targets before we start.
Every engagement has a baseline and a target on the measures that matter to you, reported at every read-out.
Workflow and Approval Software questions.
Which processes should we automate first?
Usually high-volume approvals such as purchase and expense. We help prioritise in discovery.
Can approvers act from their phone?
Yes. Approvals work on mobile and through WhatsApp notifications where suitable.
Is it custom or ready-made?
Either. Business OS covers common flows, and we build custom ones for unique processes.
Can it integrate with Tally?
Yes. Approved items can post to accounts.
Does it track who approved what?
Yes. Every action is logged with time and user.
Guides, comparisons and proof.
Mobile App Development Cost in India: Guide
What drives mobile app cost in India: features, platforms, offline use, integrations and launch.
Read →CompareReady-Made vs Custom Software: How to Choose
Ready-made systems go live in weeks at a fixed price.
Read →GuideSoftware Development Cost in India: What Drives It
What drives custom software cost in India, how fixed price, time and materials and dedicated teams differ, and…
Read →TrustSecurity, Data Protection & AI Governance
How Stack18 keeps your data and AI work secure: human approval gates, your environment, audit trails, no model…
Read →Let's scope your Workflow and Approval Software project.
Tell us where you are and where you want to be. A senior specialist will reply within one business day with next steps.
- Free 30-minute consultation
- Indicative estimate after the call
- NDA available on request