Fleet Management Software
See your vehicles, trips and costs in one place.
We build fleet management software: live tracking from GPS devices, trip and route management, fuel and maintenance tracking, driver behaviour, geofence alerts and customer ETA updates, integrated with your transport or ERP system.
- Live tracking
- Trips and fuel
- Maintenance
Free 30-minute call with a senior specialist. Reply within one business day. Based in Jaipur, working with businesses across India.
- Discovery callFree 30 minutes with a senior specialist
- Scoped first phaseWritten scope, timeline and fixed price
- Build with weekly demosWorking software you can see every week
- Launch and supportGo-live with your team ready, then ongoing support
What is fleet management software?
Fleet management software tracks vehicles through GPS devices and manages trips, fuel, maintenance, drivers and costs. Stack18 builds custom fleet software with live maps, alerts and reports, integrates with common tracking devices and links trips to your orders and billing. Device regulations vary by vehicle type.
Last reviewed 30 October 2026 by the Stack18 delivery team in Jaipur. Security and AI governance · Pricing · About Stack18
| What it covers | Live tracking; Trips and routes; Fuel and maintenance; Driver management; Reporting. |
|---|---|
| Typical first step | Discovery Sprint: 2 weeks, fixed price. |
| Build route | Fixed-scope first release: agreed in discovery; fixed price after discovery. |
| Long-term option | Transformation Pod: 12–36 months, annual contract. |
| Measured by | Fuel cost per km; Vehicle utilisation; Breakdown incidents; On-time delivery. Each against an agreed baseline. |
| Governance | Human approval at 5 governance gates before anything reaches production. NDA available on request. |
| Delivery team | Based in Jaipur, India. A senior specialist replies within one business day. |
You need this when…
Tap the ones that apply to you.
Fleet Management Software, end to end.
Each capability is delivered by the same team on the Agentic SDLC, with your approval at every critical step.
Live tracking
Know where every vehicle is.
- Map and status view
- Geofence alerts
- History playback
Trips and routes
From order to delivery.
- Trip planning and allocation
- Proof of delivery
- ETA sharing
Fuel and maintenance
Control the biggest costs.
- Fuel logs and mileage
- Service schedules
- Document expiry alerts
Driver management
Safer, accountable driving.
- Speeding and idling alerts
- Driver scorecards
- Attendance
Reporting
Cost per vehicle and per trip.
- Utilisation reports
- Cost per km
- Exceptions
A typical engagement, step by step.
Senior people lead every phase. Specialised AI agents on the Agentic SDLC handle the repetitive work, and nothing ships without your approval.
Discovery
Map how fleet operations works today, the systems and data involved, and agree the first measurable outcome.
Design
Design the workflows, roles, integrations and approval points for fleet operations.
Build in weekly demos
Your team sees working fleet operations software every week, with changes agreed in the open.
Launch and support
Data migration, training, go-live support and a measured 30-day review against the baseline.
Start small. Scale when it works.
Every engagement begins with a short, fixed-price step so you can judge the fit before committing further. See pricing.
Discovery Sprint
Teams deciding scope and priorities before they commit.
- Duration
- 2 weeks
- Pricing
- Fixed price
- Scoped plan and timeline
- Team and fixed price
- Process map or prototype
Fixed-scope first release
Teams that know what they need built.
- Duration
- Agreed in discovery
- Pricing
- Fixed price after discovery
- Written scope and acceptance criteria
- Weekly demos
- Handover with documentation
Transformation Pod
Multi-system programmes that run for years.
- Duration
- 12–36 months
- Pricing
- Annual contract
- Dedicated cross-functional team
- Quarterly business reviews
- One accountable partner
What we have shipped, and what a typical engagement looks like.
Delivered projects link to the full case study. Illustrative scenarios describe typical engagements and are not named client results.
Regional transport operator
- Challenge
- Vehicle location by phone calls; fuel and trips on paper.
- What we do
- Tracking, trip logs and fuel reports with ETA sharing.
Scoped in a 2-week sprint
Free fleet operations review
Tell us where fleet operations hurts most. We map what to fix first, whether ready-made or custom fits, and a realistic first step.
- Where to start and why
- Ready-made vs custom view
- Indicative timeline
We agree targets before we start.
Every engagement has a baseline and a target on the measures that matter to you, reported at every read-out.
Fleet Management Software questions.
Which GPS devices does it support?
Common devices from major suppliers. We confirm your devices in discovery. Hardware is separate.
Are there regulatory device requirements?
Requirements vary by vehicle type and use. Please confirm with your transport authority. We build to what applies to you.
Can customers see ETAs?
Yes. ETAs and tracking links can be shared through WhatsApp.
Can it link to billing?
Yes. Trips and proof of delivery can flow into invoicing.
Do you build driver apps?
Yes. A driver app can handle trips, proof of delivery and checklists.
Often combined with.
AI Automation for Logistics
Operations automation.
Explore →ExploreField Service Management
Jobs and technicians.
Explore →ExploreMobile App Development
Driver apps.
Explore →ExploreWhatsApp Integration
ETA updates.
Explore →ExploreAI Meeting Assistant
AI meeting assistant for Indian teams: transcripts, summaries and action items posted to your task tools, with consent and private deployment options.
Explore →Guides, comparisons and proof.
Software Development Cost in India: What Drives It
What drives custom software cost in India, how fixed price, time and materials and dedicated teams differ, and…
Read →CompareReady-Made vs Custom Software: How to Choose
Ready-made systems go live in weeks at a fixed price.
Read →IndustryLogistics & Supply Chain Software in India
Dispatch, warehouse, driver apps and shipment tracking for logistics providers, 3PLs and transporters.
Read →TrustSecurity, Data Protection & AI Governance
How Stack18 keeps your data and AI work secure: human approval gates, your environment, audit trails, no model…
Read →Let's scope your Fleet Management Software project.
Tell us where you are and where you want to be. A senior specialist will reply within one business day with next steps.
- Free 30-minute consultation
- Indicative estimate after the call
- NDA available on request